Develops, reviews and manages departmental budget accounts, endowment accounts, grants and gifts. Develops and communicates monthly, quarterly, annual and multi-year budget analyses and reports.
Provide ongoing budget analysis and support to the Academic Affairs Department including but not limited to the Associate Dean of Academic Affairs and the Director of the MA program.
Manages spending and ensures compliance with gift, grant and endowment terms and restrictions for ongoing, proposed and new initiatives.
Assumes responsibility for department???s administrative budget. Monitors instructional budget. Oversees participation in Faculty Research Allowance Program and other reimbursement and special funding programs for faculty. Develops budgets and reports as needed.
Works closely with Principal Investigators, funders, finance and budget managers to prepare and review budget proposals, submissions and revisions.
Manages academic and instructional budget reconciliation processes through collaboration with the Finance Department. Develops and communicates monthly, quarterly, annual and multi-year budget analyses and reports as needed.
Working closely with Human Resources, processes adjunct faculty, research, staff, and student teaching appointments.
Reviews and processes accurate and timely financial and business transactions in the University system(s) for all Academic Affairs departments including Institutes and Centers. Interprets the University's and School's policies for faculty, concerning reimbursement of business travel expenses and payment to outside vendors. Provides support to full and part-time faculty population which includes, but is not limited to, processing expense reports and budget requests.
For the Tow Center reviews and processes all p-card purchases, contracts, agreements, and purchase orders, communicating requirements to vendors and interfacing with Columbia Central Purchasing department. Reviews and resolves all items returned for correction by central administrative and financial offices.
Follows-up with AP and Purchasing on all rejects; and is proactive in seeking information or resolution by contacting faculty or vendors.
Researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff and students regarding the status of their accounts. This includes interpreting vendor financial statements and university-produced payment reports, and resolving collection problems to facilitate the constructive working relationships between the vendors and the School.
Develops, reviews for compliance and manages departmental/Academic Affairs restricted budget accounts, endowment accounts, grants and gifts. Develops and communicates monthly, quarterly, annual and multi-year budget analyses and reports. May produce and conduct presentations on budgetary and financial matters.
Advises faculty and staff on University and department policies and procedures. Performs other related duties as assigned.Received ??? Reporting to the Assistant Dean of Faculty Affairs and the Chief Administrative Officer, incumbent will work independently while adhering to governmental and regulatory requirements and established University and School policies.
Education: Bachelor???s Degree and/or its equivalent required.
Experience: Minimum 3 years??? related experience.
Excellent oral and written communication skills; excellent interpersonal skills, including ability to handle delicate personnel situations with tact, wisdom and discretion. Must have, or be able to develop quickly, a detailed knowledge of the School???s and University???s policies and procedures; must be able to deal with complex budget issues and maintain oversight of spending and revenue; must be able to work with minimal supervision and coordinate the activities of others.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.