Careers

University of California Irvine

Temporary Accounting Administrative Assistant


Updated: Jun 7, 2022
Location: Irvine-Campus
Job Type:
Department: Temporary Employment Services

Job Opening ID: 36795

Reports To: UCI Temporary Employment Services (TES) Department Manager

Working Title: Temporary Accounting Administrative Assistant

Department: UCI Temporary Employment Services (TES) Department

Bargaining Unit: CX

FLSA: Non-Exempt

Job Code: 004263

Job Location: UCI Campus - Irvine

Percent of Time: .49

Work Schedule: M-F, 8am to 5pm

Employee Class: Floater

Position Summary:

This recruitment is for Temporary Accounting Administrative Assistant (Administrative Officer II CX) position through UCI's internal temporary service located on-site at the UC Irvine Campus in Irvine. Position is full-time, Monday-Friday 8am to 5pm.

Reporting to the Interim Assistant Dean for the School of Nursing, the Accounting Administrative Assistant will support to both the School of Nursing Finance team and the Dean's Suite. Daily duties & tasks include but are not limited to:

• Provides project coordination support to the deans office operations staff (facilities) with school move and relocation of staff, faculty, and computing equipment and Assistant Director of HR/Academic Personnel with appointment setup.
• Management of financial transactions, purchasing, and research & analytic projects for the Director of Finance, the interim Assistant Dean, the Deans Executive Assistant, and other staff
• Processes all requests for individual and department expense processing with required backup documentation and appropriate signatures
• Works with finance and Dean's office staff to reconcile departmental expenses against online financial system and general ledgers for all assigned account/funds
• Assists with purchasing and processing financial transactions
• Researches and provides additional information missing from requisitions received from staff for placement of purchase orders
• Provides backup support for the Executive Assistant to the Dean, which may include calendaring, travel arrangements, and meeting coordination

Compensation Range: $24.66-27.45/hr., depending on experience

Required:

• Intermediate level of understanding associated with accounting principles and reporting, e.g. bookkeeping skills
• Detailed knowledge of general policies and procedures for purchasing, material management, & travel reimbursement
• Experience with creating reports & data-entry
• Experience with calendar management, travel arrangements, & meeting coordination

Preferred:

• Knowledge of Kuali Financial System
• Familiarity with UC Irvine Procurement
• Previous experience working in a higher education setting

Please attach resume.

TEMPORARY EMPLOYMENT

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate matches the requirements and is a fit to the assignment.

Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services.

CONDITIONS OF EMPLOYMENT

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to Work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/newhire/conditions-of-employment.php

CLOSING STATEMENT

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.


To apply, visit https://careersucirvine.ttcportals.com/jobs/9730839-temporary-accounting-administrative-assistant





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