Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 13 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are continuously trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession, as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Position:
Stanford Libraries seeks a financial expert, with advanced analytical prowess, who has demonstrated managerial acumen and/or is motivated to advance on a management career trajectory. Reporting to the Executive Director of Finance, Facilities and Planning, you will directly manage a team of individual contributors and be responsible for the day-to-day finance operations of a large and complex university unit, including all aspects of budget planning, budget management, financial reporting and analysis, and fiscal year-end close. Stanford Libraries' annual consolidated budget of $90 million spans a diverse array of funding sources including general funds, endowments, gifts, sponsored research, designated, and auxiliary revenues.
Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
Establish overall objectives and assignments in support of Stanford Libraries' strategic goals; plan, direct, and monitor all budgets for areas of responsibility, including sponsored research administration; manage business operation and administration of the finance functional area.
Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analyses.
Create, perform, and oversee report preparation and ad hoc analysis requiring the consolidation of multiple, complex financial and statistical data points; develop complex budget and forecasting scenarios.
Communicate financial policies and procedures; provide training on financial systems as needed; ensure accuracy, completeness, and timeliness for management financial processes and reports.
Identify and resolve complex issues which may span multiple areas; apply ingenuity and creativity to problem analysis and resolution; recognize exceptions; independently navigate through ambiguity.
Engage in continuous critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
Collaborate with cross unit colleagues; lead, support, and execute cross functional projects, teams, and change management initiatives; contribute to solutions that may affect policy changes or the development of new controls or processes.
Represent the unit within Stanford Libraries and to external constituencies.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Education and Experience:
Bachelor's degree and six years relevant experience or combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Advanced knowledge of Microsoft Office Suite, especially Excel.
Knowledge of Oracle or other business financial systems; advanced knowledge preferred.
Solid understanding of financial principles.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
Demonstrated success in performing, reviewing, and delivering meticulous, high quality and compliant work.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Ability to oversee staff who manage post and pre award administration for sponsored projects, primarily non-federal. Knowledge and fluency of foundation and governmental regulations and completion of Cardinal Curriculum level I and II.
Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
Ability to interpret complex research and fiscal policies and assimilate information from a wide range of resources
Other relevant qualifications include:
Demonstrated success in mentoring others
Demonstrated ability to influence without authority, act with discernment, and navigate independently through ambiguity
Penchant towards intellectual curiosity and self-development
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?