Under general direction, this is highly responsible administrative and technical work in the operation of fiscal matters including providing management, analysis and assistance to the Director of Finance, as well as supervising Finance Department employees consisting of Accounting/Budgeting and Purchasing Divisions. An employee in this class is responsible for assisting in the direction and supervision of City financial operations including all financial activities of the department. Duties involve assisting in the formulation of City financial policy and the development of financial systems. The incumbent exercises an extensive degree of originality, initiative, ingenuity, judgement and professional financial knowledge, assisting with the formulation of City financial policy and in providing the Director of Finance with reliable information for making long and short-term policy decisions.
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.
Plans, directs, and coordinates work performed by Finance Divisions (Accounting/Budgeting and Purchasing). Supervises, directs, and evaluates assigned staff, addresses employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals; conducts interviews and makes hiring recommendations.
Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff, assists with complex/problem situations, and provides technical expertise.
Oversees and participates in the development and administration of the City’s annual budget and performs as lead team member for City’s annual budget including budget book preparation, payroll projections, department meetings, analysis, budget workshop and hearings, budget ordinances, budget resolutions, property tax calculations, etc. Ensures City budget book meets the criteria for the GFOA Budget Award. Manages, oversees and participates in the preparation of the City’s operations and capital improvement budgets, provides support to Directors and the City Manager in budget development; prepares and presents budget presentations for budget workshops and hearings; assists with review of all budget documents for the City; analyzes and makes specific recommendations on budget requests, performs analysis
Assists with coordination and participates in the City investment process; maximizes income and safety through daily and long range investment policies while working in conjunction with investment advisors; plans and coordinates tax-exempt and other financing as required; analyzes and maintains all bond issues; administers project and debt bond programs for the City.
Assists in the formulation and development of financial policy for the City; reviews existing policies and modifies, updates, and revises as necessary; attends meetings and conferences with various City officials; incorporates current authoritative guidelines into existing policy and in the establishment of new policy.
Assists in the development of financial systems; reviews and makes recommendations concerning computerized applications related to City financial activities; reviews the conceptual design and development of financial systems.
Manages outside consultants and/or prepares as needed reports for the City including Cost Allocation, Rate Studies, Fire Rescue Assessment, Building Utilization, Senior Center projections, and various other reports.
Interprets statutes, policies and directives to subordinate staff; assists in difficult areas involving accountability of funds collected and banking deposit procedures; coordinates workflow with the Information Technology Department, and assists in the implementation of automated financial procedures.
Ensures that City accounting practices and reporting policies are in accordance with all applicable laws, standards and regulations; coordinates work with internal and external users of City financial information to ensure appropriate levels of reporting.
Monitors and evaluates the efficiency and effectiveness of service delivery goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
Represents the City in financial matters with other governmental entities in absence of Finance Director, or as assigned.
Performs Purchasing oversight and reviews/approves purchase requisitions.
Exercises considerable initiative with wide latitude for independent judgement and expected to resolve problems of a technical and professional nature.
Conducts, directs, and participates in major projects to define financial policy for the City, as well as projects to develop or significantly modify major computerized financial systems.
Participates in union negotiation team and prepares requested documents including salary projections or other financial scenarios used in negotiations.
Assists with the preparation of the City’s Comprehensive Annual Financial Report to ensure document meets standards required for annual GFOA Excellence in Financial Reporting Award.
Serves as department director in the absence of the director, including attending and participating in City Commission and department director meetings.
Works with Finance Director on special projects as directed.
Performs emergency response duties as assigned.
Performs related work as required.
MINIMUM TRAINING AND EXPERIENCE
Requires a Bachelor’s degree in accounting, business administration, or closely-related field, supplemented by a minimum of eight (8) years of increasingly responsible full-time experience in municipal governmental accounting, management, including at least five (5) full years in a supervisory capacity along with a minimum of three (3) years’ experience in the preparation of a governmental agency’s Comprehensive Annual Financial Report and/or a governmental agency’s annual budget. CPA license or CGFO designation preferred.