The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Finance/Accounting Associate.
A cover letter and resume are required for full consideration.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy-both domestic and foreign-as well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
We are seeking a Finance/Accounting Associate to provide accounting and finance-related support to the Hoover Institution and its growing finance team. Reporting to the Finance Manager, the position is key in supporting the central department and all the finance team members and is an essential resource to all the administrative staff in the department. This is an exciting career development position to learn and grow at Hoover and at Stanford University.
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
Monitor transactions in accounting systems for clearing and outstanding items.
Respond to transactional inquiries from colleagues across the organization, escalate broader issues.
Compose and draft documents for presentations and financial reports, perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various reports
Respond to transactional inquiries from client groups.
May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
Participate in new initiatives, as needed such as user testing.
Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
Prioritize and multi-task and effectively handle shifting priorities
Demonstrate intellectual curiosity, critical thinking and problem-solving skills
Work collaboratively with colleagues across the organization
Provide administrative support to the Department Finance Manager and Gift Accountant
* Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Education & Experience:
High School diploma or equivalent and two years' work experience.
Knowledge, Skills, and Abilities:
Knowledge of basic accounting procedures and concepts
Advanced proficiency in business applications
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups.
Desired/Preferred Knowledge, Skills, and Abilities:
Accounting or bookkeeping skills and experience with Stanford Financial Applications.
Ability to work independently, take initiative, meet deadlines, and follow-up and follow through on assigned tasks
Proficient in Word, Excel, PowerPoint
Experience using automated financial reporting systems
Ability to quickly learn new technologies and financial software applications.
Strong interpersonal skills, mature judgment, and absolute discretion
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Hybrid position. May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.