Careers

Carnegie Mellon University's Finance Division provides financial management, enterprise planning and stewardship in support of education, research and strategic goals of the university. By providing data, insight, and analysis, we assist leadership and the university community in the financial decisions that fulfill its mission while maintaining a position of financial strength.

Carnegie Mellon University's Finance Division is searching for an Accounts Payable Representative! The accounts payable representative is responsible for performing all accounts payable functions, including but not limited to data entry, research and payment of supplier invoices, processing credit memos and supplier checks received, and researching supplier statements. Researches and resolves payable issues with campus and external representatives of the University, including maintaining the Oracle Holds report for the associated range of suppliers, as well as supplying campus representatives with pertinent Tartan Trust Card support, where necessary. Additional responsibilities include answering telephones and responding to customer service requests, adding supplier sites to the Oracle supplier table, and backing up others in the department when needed. Will also handle other general accounting responsibilities as assigned.

Core responsibilities will include:

* Process returned payments and checks. If needed, outreach to the vendors/employees to obtain additional information.

* Process supplier set up and data entering into the Oracle accounts payable system, ensuring the supplier information is set up accurately and in a timely manner. This includes following all prescribed accounts payable procedures with respect to verification and update of payee name and address information (adding sites to the supplier table, as necessary), and ensuring that accurate discount terms have been applied.

* Respond to external supplier and campus requests relating to invoice payments, including regular monitoring of the Oracle Holds report.

* Other duties as assigned in the support of the Financial Operations, including attendance at departmental staff meetings or group functions and responsible for providing backup support to other staff, as necessary.

You must demonstrate:

• Strong attention to detail
• Ability to problem solve and research issues

Flexibility, excellence, and passion are vital qualities within the Finance Division. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School diploma or GED required.
• 1-3 years Accounts Payable experience.
• Data entry experience

Requirements:

• Successful Background Check

CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements, including use of facial coverings, daily self-assessment and weekly Tartan Testing.

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