Careers

Job Description:

• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of contracts and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Manages highly complex trials to ensure compliance with institutional and sponsor guidelines.
• Works collaboratively with investigators, clinical research coordinators, and ancillary departments to identify all the costs associated with a research study.
• Negotiates the budget with the sponsor and/or contract research organization to cover all of costs to conduct the study.
• Performs a detailed analysis of industry clinical trial accounts for invoicing, accounts receivable, and accounts payable.
• Responsible for processing checks and notifications of wire transfers.
• Serves as a technical specialist and preceptor to staff in orientation and in need of training reinforcement in all functions including billing review, contract interpretation, and research billing compliance.
• Prioritizes tasks, and follows-up to ensure completion of studies in a compliant and timely manner.
• Applies continuous quality improvement methods in daily operations.
• Utilizes and integrates data from multiple financial and clinical databases.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Experience working in an academic medical center or similar setting.
• Significant experience working with Excel.
   

Preferred Competencies

• Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
• Excellent verbal and written communication skills.
• Develop and manage interpersonal relationships.
• Good negotiation skills.
• Make decisions independently that will have downstream impacts on the management of sponsored projects.
• Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
• Exercise sound judgment and absolute discretion regarding confidential matters with tact.
• Handle multiple, concurrent tasks.
• Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.

Application Documents

• Resume (required)
• Cover letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.