The finance professional serves as a collaborative member of the Arboretum Finance team by providing accounting and payroll support to the MN Landscape Arboretum. Collectively, the team designs and implements strategies that ensure services provided by the finance team are efficient, cost-effective, consistent, timely and user-centered. This position will serve approximately +250 diverse staff including professional and academic, Civil Service, Teamsters bargaining unit, AFSCME (clerical and technical) bargaining units, students, temp and casuals. The finance professional provides expert guidance on accounting, payroll, cash management and purchasing.
This position offers flexible work arrangements including hybrid/remote work.
50% Accounting Financial Specialist
Oversees all aspects of cash accounting, reporting, reconciliation, compliance and documentation.
Internal auditing and quality control activities
Generate financial reports, identify trends and create solutions
Update monthly financial schedules, including balance sheet accounts
Reconcile accounts, analyze monthly financial results and investigate and report on variances
Manage billing process; analyze and update pricing for billable, ensure things are properly billed, compile and analyze
Prepare and enter journal entries
Use of various queries; UM analytics, Altru, Database and other tools as necessary to extract data into Excel and then create reports and analysis
Assist in development and ongoing review of departments financial processes
Develops and implements a communication plan to share relevant information, policies and procedures with current and new employees. This includes close collaboration with the accounting team to prepare reports and other materials for supervisors to utilize while making decisions, providing direction, understanding on accounting functions, interpretation and inquiries.
Calculate, prepare and submit monthly the MN Sales and Use Tax
Daily point of sale drawer closing and cash/credit card reconciliation
40% Voucher Specialist
Responsible for developing and implementing a staff training plan for procurement.
Develops and implements a communication plan to share relevant information, policies, and processes with staff and supervisors.
Gather appropriate information from employees before making purchases and confirm appropriate chart-strings for each purchase, consulting with colleagues, as needed.
Manage departmental purchasing and University compliance through blanket orders, purchase orders, Pcard, and a business Amazon account.
This includes following up with vendors on the status of orders, as appropriate
Manage departmental reimbursement program including non-employee reimbursements and acting as the Chrome River expert.
Act as liaison between purchasing and OGC contract bidding, terms & conditions reviews and negotiations.
Responsible for receiving and reconciling purchases.
Act as financial assistance to staff on funding, chart string setups, budgeting, and purchases.
Troubleshooting and resolving voucher processing errors
Understanding and handling voucher variables such as sales tax, assets, foreign funds and special payments
Deleting and closing vouchers
Entry of regular, adjustment, journal and single payment vouchers, pcards or Chrome River
Audit transactions for policy compliance, availability of funds and use of appropriate chart string
Prepare journal entries
Research and problem solve
Identify and resolve account variance. Submit corrections via journal or retro distribution.
Works with supervisors and staff, providing direction on accounting functions, interpretation and inquires
Expert on setting up or changes to vendors information
Act as back-up to Payroll Specialist
Act as back-up for I-9 Administrator
Update salary distributions to match budget plans
Prepare Retro adjustment journal entries
Answer questions regarding account variances or balances.
BA/BS degree in payroll, business, economics, accounting or related field, or a combination of related education and work experience to equal 4 years.
Experience using MC Excel, Word, Chrome and Google
Experience with spreadsheet development
Experience in computerized accounting, payroll systems and reporting.
Ability to exercise discretion, confidentiality and diplomacy
The ability to problem solve and identify solutions to technical or operational problems with moderate supervision.
Aptitude for details and numbers
Proven track record of working with individuals with diverse identities and underrepresented communities
Accounting or Audit - experience to equal two (2) years.
Academic environment experience
Experience with Peoplesoft
Experience with Altru
Experience with Financial Edge or accounting software
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.