Assistant Dean for Planning, Finance and Operations
University of California Santa Cruz
Location: Santa Cruz, California
Internal Number: 2875732
Assistant Dean for Planning, Finance and Operations
Location: Santa Cruz Job ID: 31551
JOB POSTING NOTIFICATIONS
This position is located on the UC Santa Cruz Campus. A hybrid work schedule may be considered.
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequiredfor Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 03-15-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The UC Santa Cruz Division of Physical & Biological Sciences is a world-leading public research institution with a reputation for instigating some of humanity's most high-impact discoveries and empowering students with immersive research experiences since 1965. Our mission is to serve society through 'transmitting advanced knowledge, discovering new knowledge, and functioning as an active working repository of organized knowledge' in the physical & biological sciences.
The Division of Physical & Biological Sciences has three Assistant Deans positions, each with a different focus. Under the general direction of the dean, all three positions serve as principal staff officers for academic and administrative affairs, advising the dean, acting in the dean's absence, and providing both on- and off-campus liaison services. As the dean's direct management team, they share responsibility for strategic and academic planning, development, and liaison. In addition, each has primary responsibility for specific areas of divisional operations and programs while retaining familiarity with all areas of administration.
The Assistant Dean for Planning, Finance and Operations has three direct reports and 21 indirect reports and oversees the management of divisional financial planning and resource administration, research accounting, capital planning, and facilities administration.
Salary Information: Salary Range: $135,000 - $165,000/year. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 000548 (ADMIN MGR 2)
Travel: Never or Rarely
70% - Financial and Capital Resource Management
Oversee the management of divisional financial planning and resource administration, research accounting, capital planning, and facilities administration. Review organizational structures, resource requests, and space and equipment allocations, and either allocate resources or recommend resource allocations or budgeting, as appropriate. Determine policy direction, as needed. Manage performance of direct reports and ensure that managers are developing and maintaining their units in alignment with division and campus goals and in compliance with campus policies/procedures and external regulatory agencies.
With knowledge of financial risk, direct and/or participate in the review of departmental allocations and resource requests, and make recommendations for allocations, augmentations, and budgeting, as appropriate. Consult with VC Research and AVC Budget Analysis and Planning about funding strategies, resource requests, and acceptable financial risk.
Maintain working knowledge of the instruction and research capital planning program and space inventory. Understand the impact of academic and research needs on current space and facilities while anticipating future growth, program development, trends, and changes. Develop space strategies taking into consideration the structure and interrelationships between departments, research groups, and various disciplines on campus. Propose and/or analyze alternatives given changing resources and competing demands and advise the dean on various solutions. Oversee space acquisition, construction, renovation, and the division's participation in capital planning. Provide guidance on facilities, equipment, property-related security issues, and potential life/safety and legal risks.
In conjunction with faculty committees and technical staff, establish and implement methods to track equipment aging to ensure maximum utilization of equipment acquisition resources. Ensure curriculum and academic hiring plans are reviewed when developing annual or ad hoc equipment acquisition plans.
30% - Strategic/Academic Program Planning, Development, and Liaison
The assistant three deans serve as principal resources to the division's faculty, staff, and students for guidance and support in furthering divisional and campus instructional, research, and administrative goals. Oversee and/or perform review and analysis of existing divisional programs, new initiatives, and resources with consideration for enrollment trends, resource support, graduate education, etc. Make recommendations to the dean, department chairs, research directors, and campus administrators and develop strategic plans to implement recommendations.
Participate in the review and analysis of current and future campus financial allocation models; Develop and prepare resource requests and budgetary presentations to central and divisional administration.
In collaboration with divisional faculty, department chairs, research directors, and campus leaders and administrators, the three assistant deans establish and implement divisional and campus policy, developing creative solutions and alternatives to address varied and complex issues with widespread impact.
Participate in development of and provide strategic and planning support to divisional committees and task forces in the areas of program development, curriculum, enrollment, faculty recruitment and retention, space and capital planning, advising, etc. Direct and/or formulate policies and long-term strategies for enhancing the division's vitality and effectiveness in achieving its broad goals.
Maintain familiarity with research conducted by faculty and help facilitate cooperative ventures and grant applications. Ensure that facilities, equipment, funding, and staffing for teaching and research are appropriate. Oversee and/or work with faculty, department chairs, and research directors to facilitate cost-sharing proposals to external agencies to maximize resources, ensure cost-sharing arrangements are appropriately negotiated, and that the dean is apprised of commitments.
Bachelor's degree in a relevant field of management or science; leadership experience in a higher education environment; or equivalent combination of education, knowledge, and experience sufficient to successfully perform responsibilities.
An understanding of the opportunities and challenges facing higher education with experience and background sufficient to conceptualize, communicate, and implement the mission and goals of the Division of Physical and Biological Sciences.
Excellent analytical, planning, management and organizational skills, and related experience to creatively address instructional, research, and administrative issues, to effectively define and implement strategic plans and goals, and to complete critical projects and tasks in a timely manner. Extensive experience using problem solving skills.
Demonstrated leadership and skills to manage and motivate a diverse administrative, professional, and technical staff, fostering teamwork and formulating and instituting reporting structures and processes to achieve maximum functionality and efficiency. Flexibility and skill in leading staff and other teams successfully through organizational change and crisis.
Strong negotiating, mediation, and decision-making skills and experience.
Demonstrated ability to communicate complex academic and administrative issues clearly both verbally and in writing, to understand the concerns of various groups, to use information gathered through appropriate consultation in proposing solutions, and to represent and explain the mission and work of Physical and Biological Sciences to campus.
Excellent interpersonal skills demonstrated by an ability to interact effectively with faculty, students, staff, and the general public, and an ability to develop and maintain good working relationship with these individuals.
Demonstrated ability to research and make presentations on institutional and administrative issues to varied audiences, large and small.
Knowledge of policies and procedures relative to resource planning, management, and operations. Experience assessing potential life/safety, financial, property, and legal liability. Sufficient experience to train staff to understand and minimize institutional risk.
Advanced degree in related area and / or equivalent experience / training; experience in an instructional and research environment is highly desirable.
Knowledge of UC policies and procedures.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our HowtoApply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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