As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.
The University of Washington International Clinical Research Center (ICRC) was established within the Department of Global Health in 2007. The Center currently has nineteen productive faculty members, approximately 35 highly competent staff who specialize in study operations, regulatory affairs, data management and analysis, and specimen repository operations. The overarching goals of the ICRC are to: 1) Conduct clinical research on HIV and other infectious diseases of public health significance, 2) Evaluate interventions to reduce the burden of disease, 3) Conduct observational analyses and translational research on pathogenesis and new intervention targets, and 4) Mentor graduate students and international collaborators in clinical research.
Position purpose and complexities The International Clinical Research Center (ICRC) has an outstanding opportunity for a Grants and Finance Specialist to join our team. The ICRC submits over 60 grant applications annually (with many subcontracts) and works collaboratively with more than 50 investigators and organizations outside of the University of Washington to execute our work. The Grants and Finance Specialist will provide program administration and management of grants and contracts in support of the programs of several ICRC faculty. This position will exercise a high degree of independent judgment and has delegated decision-making responsibility for funds management and contract administration to ensure the success of the programs they oversee. Successful candidates will be able to problem-solve emergent challenges in each program and independently address issues as they arise. This position must be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times. This position reports to the Grants and Finance Manager.
POSITION RESPONSIBILITIES: PRE-AWARD RESPONSIBILITIES This position requires a high degree of expertise and knowledge of complex proposal requirements both at the University and sponsor level. Successful candidates will be able to understand principal investigators’ programs and to ensure their success, will be expected to understand and interpret complex requirements and be able to prioritize and manage updates from multiple sponsors, both federal and non-federal.
This position will support a group of faculty and their specific portfolios – successful candidates will need to understand the programs they are supporting and be able to help manage the life cycle of projects.
Specifically, this position will:
Work strategically with several ICRC faculty members to identify and apply for grants that support current and future research programs. Working with department faculty, other campus units, and collaborative/subcontract institutions, prepare proposal budget and compile sponsored required data/documentation for grant proposals.
Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
Obtain, review, and maintain documentation related to cost share support.
Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative proposal documents, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.
POST-AWARD DUTIES AND RESPONSIBILITIES This position will provide grant/contract support for individual research programs for ICRC principal investigators in support of their comprehensive research operations.
Serve as the primary liaison with sponsors, subcontracts and other UW units.
Effectively manage and administer multiple research awards. Manage budget revisions and continued funding on multiple complex budgets including, federal, foundation, contracts, subcontracts and University sub-budgets.
Interface directly with UW units, funding agencies and subcontracts managing invoices, supplements extensions, annual renewals, fiscal reports, and compliance.
FINANCIAL REPORTING, COMMUNICATIONS, AND COMPLIANCE
Prepare regular financial reporting for sponsored projects in respective principal investigator programs.
Meet with principal investigators on a regular basis to present and report on the financial status for each program; present and discuss potential problem areas.
Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and ensure accurate reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements.
Analyze and develop cost saving strategies, provide analysis and recommendations as needed. Assist with implementation of necessary changes, following sponsor guidelines and requirements.
Advise principal investigators on payroll compliance and budgetary requirements for staff supported by their grants and contracts. Based on results from monthly budget reports, advise principal investigators and provide short and long term personnel projections related to research funding
Ensure that program conforms to institutional and department policies and regulations
Develop and manage internal systems to track faculty effort compliance and cost share reports.
Other duties as assigned.
Bachelor’s degree in Business Administration, Finance or other related academic discipline, or any equivalent combination of education/professional experience.
Three years of experience to include program administration in an academic research environment, including UW online financial systems, grant submission systems, Enterprise Data Warehouse.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with federal sponsors such as NIH, USAID and CDC as well as nonfederal sponsors such as the Bill & Melinda Gates Foundation.
Proficiency in Microsoft Office Suite.
Excellent verbal, written and interpersonal skills.
Demonstrated problem-solving and fiscal skills, strong detail orientation and ability to adeptly manage multiple deadline dependent priorities.
Ability to interpret and apply institutional administrative and fiscal compliance guidelines and practices.
Experience in HIV/AIDS/STI research administration and international research.
Familiarity with the complexities of working with international partners.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.