Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 298206
SCHOOL OF PUBLIC HEALTH - BLOO (BL-SPHB-IUBLA)
The Indiana University School of Public Health-Bloomington (SPH-B) invites applications for the position of Financial Administration Specialist (Finance Manager).
Located on the flagship campus of the Indiana University system, SPH-B has more than 2,138 enrolled undergraduate and 380 graduate students, 200 faculty, and 78 staff in five departments (Applied Health Science, Environmental and Occupational Health, Epidemiology and Biostatistics, Health & Wellness Design, and Kinesiology). We are in a period of profound growth, as we have hired more than 30 new tenure-track faculty in the last three years. Indiana University is a member of the prestigious Association of American Universities (AAU). The city of Bloomington offers the feel of a college town with the amenities of a large city. From off-Broadway plays and musicals and the LOTUS World Festival of Music to quick access to 250,000 acres of public recreation lands and a reasonable cost of living, Bloomington offers much to all. As SPH-B continues its rapid research expansion, there has not been a more exciting time to join the school.
The School of Public Health - Bloomington's Finance Manager will serve as the fiscal officer delegate of the Assistant Dean for Finance. This role will have a broad view of the school and its financial activities, including operating revenue and expense, sponsored research, commitments, faculty research, IU Foundation accounts, and financial aid activity.
Day-to-day work will include reconciling accounts; managing commitments; researching and responding to financial inquiries; reviewing purchasing, travel & expense, and HR/Payroll documents; and reviewing and posting financial documents.
The Finance Manager will be a key participant in the budget construction process, fiscal year-end close, and various special projects within the Dean's Office, such as improving and streamlining financial operations and collaborating with the Assistant Dean for Finance on financial planning and analysis projects.
Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
Makes recommendations on policies and guidelines for division/department activities.
Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
May provide guidance to lower-level employees.
Bachelor's degree in finance, business, or a related field.
2 years of relevant experience.
Combinations of related education and experience may be considered.
Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Seeks to acquire knowledge in area of specialty.
Highly thorough and dependable.
Demonstrates a high level of accuracy, even under pressure.
Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
Demonstrated experience solving problems with independent thought.
Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
Ability to use standard office equipment such as phone, fax, scanner, etc.
Experience managing workflows, processes, and/or data entry.
Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
Demonstrated ability to interpret and apply concepts and policies to daily work functions.
Ability to clearly present material and make it accessible to a variety of audiences.
Ability to interpret financial documents from an accounting, policy, and practice perspective.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.