The Finance Manager is part of the management structure at Molecular and Cellular Therapeutics Department. It is responsible for setting policy and developing procedures for the finance and administrative activities as well as analyzing, recommending, developing, implementing, monitoring and managing all financial and administrative functions for the department. The position reports to the Facility Director. The Finance Manager performs a broad range of duties in support of all programs and the facility administration and finance roles. The manager coordinates support services for finance, human resources, and security. The position works closely with other line management and manages the many services that allow MCT to operate efficiently, such as secretarial and reception, administration, payroll, travel, information and data processing, mail, records management, security, parking. The Finance Manager directly supervises the Executive Accounts Specialist who provides various support services. The manager develops departmental budgets with input from other MCT management staff. This position acts as fiscal officer for the program, maintaining close liaison with ACA Finance. This position is responsible for the review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services, and for maintaining control of capital equipment inventory.
Major Responsibility: Ensure that the management of financial operations of the MCT facility are performed in compliance with approved University accounting principles. Other administrative duties.
Duties and Tasks:
• Develop, prepare and present annual budget, ISO rate development, salary information, expenses, and revenue streams, for all programs and projects • Maintain financial reports, based on agreed upon schedules, and in cooperation with ACA Finance Office • Approve and direct all financial transactions for the facility • Manage purchasing program, including purchase orders, sole source requests, prepare initial contracts per University standard contracts policies • Maintain capital equipment inventory including entries for depreciation • Develop and present projected costs as needed for contracts and grants • Analyze, develop and manage the rates for internal and external customers and tenants • Maintain financial records and backup documentation of all transactions involving sponsored and non-sponsored funds • Develop, implement and manage financial filing and documentation procedures for research projects • Maintain MCT’s internal time tracking system • Prepare financial statements and forecasts for reporting to administration • Maintain the computer inventory to ensure computers are rotated and machines are in good working condition and can support current software applications • Update the department’s electronic on-line space inventory based on the dates provided by University Space Management • Maintain Building Security plan, including physical keys and card key access • Provide administrative support for copier, fax, and departmental printers
Major Responsibility: Supervise the Executive Accounts Specialist
Duties and Tasks:
• Develop job descriptions for finance and administrative staff, hire, promote, discharge, suspend, assign work, reward, discipline, and direct the work of the Executive Accounts Specialist • Monitor accuracy of work, provide guidance and support • Create and discuss annual performance evaluation
Major Responsibility: Manage all Human Resource documentation for the department. Serve as primary payroll liaison with ACA Human Resources; manage the percentage distribution when payroll is set up.
Duties and Tasks:
• Manage the hiring process by posting new positions in HRMS • Act as department liaison with ACA-HR to manage all internal Human Resources activities, including; vacation, sick leave, payroll issues • Review payroll for accuracy • Set up payroll distributions as needed
All required qualifications must be documented on application materials.
BA/BS with a major in accounting, business administration, or related field and four years of professional work experience or a combination of related education and work experience to equal eight years.
Experience working in a university setting, demonstrated interpersonal and communication skills, customer service skills, organized and detail oriented.
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