Benefits include medical and dental insurance, vacation, sick, and holiday leave, and limited employer matching to a 403(b) pension program. The salary range for this position is $90,000 to $120,000, commensurate with education and experience. The start date for the position is flexible. This is an on-campus role.
Ventana School, a Reggio-inspired Preschool (2 yrs-5 yrs) and Elementary School (K-5) located on a beautiful campus in Silicon Valley, is hiring a Director of Finance & Business Administration. Our programs serve up to 180 children and reflect our belief that children learn through play, observation, and investigation. We value each child as an individual and a competent learner, full of ideas and eager to learn. The employee models the Ventana Values that guide the School. Ventana School (“VS”) is an outreach project of Christ Episcopal Church of Los Altos (“CCLA”) but is not a religious school.
Description of Position
In close collaboration with the Head of School, and the joint parish-school finance committee, the Director of Finance and Business Administration oversees the financial and operational health of the school by preparing and monitoring budgets, advising school leadership, and maintaining a comprehensive picture of the financial health of the institution as a whole. Additionally, this person oversees other critical aspects of the school, including the implementation of best business practices and systems. His/her/their responsibilities are diverse, requiring accounting knowledge and skill, attention to detail, strong administrative abilities, and strategic insight.
Summary of Duties
Working with the Head of School, produces Ventana School budgets and prepares for their submission to the Boards
Monitors accounts to ensure compliance with the budgets, producing monthly reports for the Finance Committee and Board and additional summaries as requested by the Head of School
Oversees cash, investment, and asset management, monitoring the monthly cash flow
Keeps Ventana School accounts updated
Oversees the Financial Services Coordinator in processing accounts payable and tracking accounts receivable
Liaises with the Diocese to ensure bi-monthly payroll is processed for all employees
Oversees billing and donations through multiple platforms
Monitors the depreciation of fixed assets and makes recommendations as to upgrades and replacements
Manages the Financial Aid process for Ventana School
Reviews and approves vendor contracts
Supports the Development Director and the Development Committee of the Board
Creates financial documentation and contracts for Ventana School student enrollment
Supervises the annual audit of both parish and school financial statements
Policies and Procedures
Collaborates with the Treasurer and Finance Committee to establish and implement policies and procedures related to the financial operations of the school
Advises School Leadership and Board on the development of financial plans and projections
Builds models that allow for multiple-scenario projections
Manages and monitors financial operations to ensure compliance with all policies and procedures
Ensures compliance with all civil and canonical regulations that affect the financial management of the school
Oversees and revises the spend and sign policy for the school
Manages the Financial Services Coordinator
Reviews contracts and, as necessary, negotiates terms
Supports the purchasing, tracking, and maintenance of school technology
Researches and implements appropriate systems and processes that support the efficient operations of the school
Qualifications and Skills
Bachelor’s degree, preferably with a focus in accounting or business; CPA, Master’s in Accounting, or MBA preferred.
Experience with QuickBooks, Google Suite, SmartTuition, Benevity, and other financial management platforms
Exhibits excellent time management skills, initiative, and the ability to produce and implement financial policies and procedures
Experience in an educational setting, or other non-profit, is an asset
Capable of managing multiple overlapping deadlines?
Demonstrates excellent and effective written and verbal communications with an array of constituents, including directors, staff, parents, trustees, vendors, and volunteers
Ventana School is a progressive preschool and elementary school (K-5th) with a Reggio-inspired curriculum, tucked away in the serene quiet of Los Altos Hills. Please visit our school website to learn more : ventanaschool.org