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The Division of Cardiology in the Department of Medicine has an outstanding opportunity for a Research Finance Strategist.
This position is responsible for the Division of Cardiology’s Clinical Trials Unit (CTU) financial processes, including budget development and negotiation, financial feasibility analysis, and implementing financial standards. The CTU provides investigator support in all aspects of heart and vascular disease research and clinical trials, and provides support and management services.
The CTU is composed of a Faculty Director and Board of Directors, Research Manager, Research Coordinators and Research Study Assistants, and a fiscal and regulatory support team. and oversight for approximately 100 industry, government, and investigator-initiated studies.
This position plays a key role in driving study startup processes, collaborating with regulatory, business teams, Office of Sponsored Programs (OSP), Cardiology faculty and staff, and other stakeholders to implement studies. The Research Finance Strategist is responsible for utilizing independent judgement to make contractual and budgetary decisions, perform financial analysis on projects to ensure sustainability, and manage specific projects. The Research Financial Strategist is an active member of the Cardiology Fiscal Team and collaborates with CTU faculty and staff to help drive financial opportunity and process improvement in the management of clinical trials within the Division of Cardiology.
The Research Financial Strategist is required to use independent judgment, strong leadership skills, and knowledge of academic clinical trial healthcare business operations effectively to facilitate work flow and promoting a collaborative work environment. This position will maintain dynamic communication with principal investigators, research, clinic, fiscal and administrative staff, steering committee members, numerous university departments, industry sponsors and federal agencies. By applying the knowledge of the faculty and Research Manager’s work commitments, status of projects, and nature of contracts, this position will act independently and on behalf of the program. This position advises faculty of rules and regulations of the University of Washington and various granting agencies and ensures compliance with those rules.
Functional areas include pre-award and post-award financial management including budget and contract negotiations, project management, and financial analysis CTU studies. Work of this position is evaluated in terms of adherence to program goals, budgetary limitations, and compliance with laws, regulation and general institutional policies.
Pre-Award Financial Management
Reviews Confidential Disclosure Agreements, and manages submission of documents to OSP.
Develops and analyze project feasibility for potential clinical trials and clinical research projects, incorporating input from the Regulatory Coordinator, Research Manager, Principal Investigator (PI), and CTU Board of Directors to complete reviews and make decisions with regards to which projects to pursue.
Reviews Clinical Trial Agreements, Statements of Work, and manages submission of documents to OSP to ensure operational feasibility.
Develops and implement guidance, templates, process and policy documents within the scope of the role
With clinical expertise from the PI, review and modify OnCore Calendars, and Coverage Analysis / Billing Grids for accuracy, alignment with standard practice, Sponsor budget templates, and compliance risk assessments
Engages with University of Washington (UW) stakeholders, such as Translational Research Unit, Research Coordinators, Value Analysis teams to identify costs and pricing to conduct clinical trials. Works with stakeholders to obtain pricing for budget development.
Serves as point of contact for UW service lines and provides expertise and recommendations for the review of clinical trial agreement information, including feasibility, contract and purchase language, financial reviews, and other pertinent aspects of the clinical trial activation process at UW.
Completes fair market value and best practices research and engages in long term process improvement to streamline processes, improve financial oversight and fiscal responsibility, and implement increased standardization.
Coordinates timely review of study documents with UW Compliance, Clinical Research Budget & Billing (CRBB), OSP, and service line stakeholders
Collaborates with Regulatory Coordinator for alignment of regulatory documents to financial documents, including radiation safety, consent documents, financial disclosures, compliance reviews, Centers for Medicare & Medicaid Services (CMS), delegation of authority logs, training forms
Responsible for tracking metrics and timelines within the scope of work and develops project management tools to implement process improvement and best practices
Identifies and develops program long range strategic planning and analysis
Responsible for the creation of study budgets, and negotiation with Sponsors, ensuring adequate funding and financial feasibility of finalized budgets.
Presents final budget and contract documents to Division of Cardiology, CRBB, and OSP for approvals and contract execution.
Responsible to completing final document submissions, site activation processes as required by UW to activate a clinical trial and ensuring acceptable process timelines.
Responsible for presenting key fiscal, budgetary, contractual, and other relevant processes to post-award implementation team.
Responsible for financial activation of study components in OnCore to ensure compliance with UW policies
Provides internal consultative services to study teams, CTU and service line stakeholders, and Cardiology and CTU leadership.
Performs professional level analysis of non-routine and novel projects that require independent judgement, content expertise, and experience in project management and process improvement and standardization
Post-Award Financial Management
Makes determinations for modifications to calendars, billing grids, and other operational documents with input from the PI and Research Coordinator, Sponsors, and central teams and stakeholders.
Reviews and approves final modification documents with oversight from the PI and OSP
Completes post award financial modification processes, including contract redline reviews, financial impact and sustainability analysis, and amendment submissions to OSP
Responsible for the modifications of existing of study budgets, and negotiation with Sponsors, analyzes final budgets to ensure adequate funding and financial feasibility of final modified budgets.
Conducts financial analysis of project changes to ensure appropriate resource allocations
Reviews updated contract terms to ensure operational feasibility.
Responsible for coordination and management of special projects in the realm of clinical trial financial operations
Completes non-routine and novel analysis to identify, develop, and implement strategic planning special projects
Develop and make recommendations for standard processes and policies to ensure timely execution of new and amendment budgets and contracts, improve clinical trial and financial operations within the CTU.
Consults with CTU finance team and leadership team to review quarterly and annual financial reports, and evaluate site costs and prices.
Conducts Fair Market Value analysis to ensure competitive site costs and programmatic financial sustainability.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor's Degree with major study in accounting, business administration, pre-law, healthcare management or related field and three years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Interest working with a dynamic, fast paced team working on novel, cutting edge projects, and an ability to see the bigger picture
Prior experience developing and negotiating budgets, reviewing contracts
Prior experience in clinical research, or healthcare administration
A self-starter with ability to work independently, with limited guidance, or in novelty
Flexible with a strong interest in process improvement
Demonstrated problem-solving skills
Effective written and oral communication skills
Proven organizational skills
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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