The New Jersey State Library, affiliated with Thomas Edison State University, connects people with information and resources through its service to NJ libraries, the state legislature and government employees, Thomas Edison State University staff and students, and registered borrowers. Thomas Edison State University provides distinctive undergraduate and graduate education for self-directed adults through flexible, high-quality, collegiate learning and assessment opportunities. One of New Jersey’s senior public institutions of higher education, the University offers associate, bachelor’s, master’s and doctoral degrees in more than 100 areas of study. At Thomas Edison State University and the New Jersey State Library we embrace a diverse and dynamic workforce that drives innovation, learner success and organizational growth. We welcome you to apply to be a part of our team.
Under the general direction of the Chief Operating Officer, this position is responsible for the finances of the State Library including the management of accounting and internal fiscal controls; accounts payable and payment processing; grants administration and reporting as both grantee and grantor; and supervision of staff within the Business Office.
Examples of Work:
- Establish and maintain a system of internal financial controls consistent with university/library policy, COSO, and AICPA guidelines.
- Supervise the staff and functions of the Business Office.
- Oversee all Library purchasing and payment processing, ensuring expenditures are properly recorded against departmental and grant budgets;
- Prepare financial reports to grantors on annual or as-needed basis, including the calculation and reporting on cost-share/matching requirements;
- Oversee the administration of state and federal subgrants to public libraries/library organizations, including the use of new online grants management system;
- Assist University accounting staff with month and year-end close;
- Participate in internal and external audit reviews as needed, fulfills auditor requests;
- Prepare quarterly salary certifications for staff working on federal grants;
- Develop annual MOU’s with other state agencies; bill for State Library services as delineated in MOU’s;
- Prepare and report on quarterly bid waivers for approval by the University Board of Directors;
- Establish and maintain effective communication and cooperative working relationships with State Library staff, other state agency and university representatives, library support organizations, government and private organization in order to accomplish the objectives of the State Library;
- Work with departmental managers to develop annual budgets for all areas of the Library
Knowledge, Skills and Abilities:
- Expertise in modern accounting theories, practices, standards and principles as they apply to budgeting, accounting, and auditing.
- Knowledge of or ability to learn Federal cost principles and regulations such as Uniform Guidance 2 CFR 200.
- Strong attention to detail and excellent problem-solving skills.
- Strong verbal and written communications skills with the ability to interact and work well with all levels of management and staff.
- Highly organized and self-directed with the ability to multi-task.
- Ability to identify and implement process improvements to streamline departmental work and responsibilities.
- Proficient in the use of Microsoft products, particularly Microsoft Excel.
- Experience with accounting and financial reporting systems; Ellucian Colleague a plus.
- Experience with grants management systems a plus.
Education: Graduation from an accredited college with a Bachelor's degree supplemented by a Master's degree in a field related to the responsibilities of the position to be filled or equivalence as determined by the appointing authority.
Experience: Minimum of five years of proven and progressive experience in a finance role, including general accounting, budgeting and supervisory experience.
CPA strongly preferred.
NOTE: As a condition of employment, you are required to provide proof of full COVID-19 vaccination. If you are unable to be vaccinated against COVID-19 for medical or religious reasons, you will be required to submit a waiver request.
Thomas Edison State College was established by the State of New Jersey and chartered by the New Jersey Board of Higher Education in 1972. The College was founded for the purpose of providing diverse and alternative methods of achieving a collegiate education of the highest quality for mature adults.