Manager of Administration, Finance, and Operations - Biology
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR62318
Provide overall administrative management and coordination of various business related functions including finance, budget, personnel, space and facilities planning, grant administration, academic support and policy interpretation and dissemination within a department of moderate to considerable size, scope and complexity. May supervise divisional business/administrative personnel. This position is responsible for the strategic oversight of department resources, including budget management of fund sources, human resource management, facilities and space planning, and other daily business operations.
Primary Duties & Responsibilities
Oversees all financial functions of the department, including business planning, budget development, analysis and implementation, coordination with central accounting and financial planning, general accounting, financial reporting, variance analysis, revenue modeling, cost and project accounting, and ensuring compliance with all university audit requirements. Performs Workday Financial and Payroll approvals. 36%
Â Maintains interface with departmental personnel to coordinate operational activities and oversight of administrative staff with responsibilities in departmental accounting and budget, payroll & Human Resources, departmental stockroom, research facilities (Imaging and Greenhouse/Plant Growth), shared grant administration, dishwashing services, equipment repair services, building infrastructure, student services, and general administrative support, as well as shared IT. 18%
Oversees all human resources functions as the departmentâ™s primary personnel officer and liaison to Human Resources for searches, recruitment authorizations, salary/staffing models and annual performance review process.Â 8%
Supervises and coordinates work of designated employees, which typically includes departmental staff supporting business functions/employees; manage personnel activities to meet University and departmental objectives in training, payroll, equal employment and pay, and wage and salary administration; advise on employment terms and appointment procedures of faculty as appropriate. 12%
Plans, coordinates and conducts complex projects, particularly those related to the implementation of the Divisionâ™s strategic plan, create reports, serve on campus and divisional committees, and provide staff training related to enhancing staff knowledge and expertise of budget management. 9%
Represents department and faculty on renovation project committees to ensure all departmental needs are achieved. 9%
Ensures compliance with EH&S safety processes and guidelines. 3%
Performs other duties as assigned. 5%
Base pay commensurate with experience.
Masterâ™s degree in business or related field and CPA/CMA is preferred and at least five years of experience in administration and management with strong accounting and operations knowledge.
Experience developing and monitoring financial operations in a non-profit, college, or university setting.
Knowledge of role of student affairs in colleges/universities.
Demonstrated expertise in budget, financial planning and policy setting as an integrated operational strategy for an organization.
Supervisory experience and demonstration of successful management of complex operations.
Knowledge of fund accounting and human resource practices.
Skilled in understanding the centralized/decentralized nature of Washington University and department.Â
Excellent communication and writing skills, including the ability to communicate complex policy and financial information to internal and external audiences in clear, concise, and logical terms.Â
Excellent interpersonal skills; a service-oriented communicator who is accessible and a team player with the ability to forge relationships and bring groups together on difficult financial and human resource issues; ability to participate as a member on various types of teams and projects.
Possess ability to meet deadlines with varying degrees of pressure.
Demonstrated success in advancing diversity, equity, and access initiatives.
Ability to work with space management and capacity planning, basic ability to interpret building plans, and experience with renovating of building spaces and systems.
Bachelor's degree in Business Administration, Accounting or a closely related field.
Minimum of eight years progressively responsible experience in financial and/or administrative management role.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.