Finance Budget Director – Advanced Science Research Center
City University of New York
Location: New York, New York
Type: Full Time
Preferred Education: 4 Year Degree
Internal Number: 173718
The Graduate Center (GC), City University of New York (CUNY) is the focal point for advanced teaching and research in the nation's largest urban public university. The GC fosters pioneering research and scholarship, and in the sciences this is exemplified by the Advanced Science Research Center (ASRC), a 200,000 square-foot, world-class facility in upper Manhattan designed to promote interdisciplinary research and education, workforce development, and innovation through its five focus areas: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. The ASRC aspires to improve human, societal, and environmental well-being via excellence in STEM discovery and education, including an emphasis on science communication and public outreach. Integral to this vision, ASRC researchers and staff nurture a distinctive and inclusive academic research culture that is creative, collaborative, and convergent, with state-of-the-art facilities that welcome scientists from all over CUNY, New York City and State, and the world to learn and contribute to its mission.
Reporting to the Executive Director of the ASRC, the Finance Budget Director assumes the overall responsibility of short- and long-term fiscal planning, tracking, analysis, reporting, and forecasting for the Center as well as oversight of day-to-day fiscal operations. The incumbent’s responsibilities include budget modeling, tracking and projecting spending, monitoring purchasing and accounts payable workflows, accounting for and reporting on all Center-owned funds, providing financial and analytical guidance to the Executive Director and ASRC faculty and staff, supervising assigned full-time and part-time business office staff members, and discovering and implementing innovative methods to streamline processes and improve operational efficiencies.
The Finance Budget Director will have primary responsibility for ASRC funds associated within the GC’s Tax Levy, Auxiliary Enterprises, and Foundation, as well as Center funds within the Research Foundation of CUNY (including accounts associated with Core Facilities and indirect cost recovery) and CUNY Graduate Research Technology Initiative funds. The incumbent will interface and act as a liaison with counterparts and leadership within the GC Business Office as well as with other CUNY campuses and the Research Foundation to achieve goals and ensure transactions are executed. As well, they will directly supervise full- and part-time ASRC Business Office staff, ensuring compliance with all applicable policies, regulations, and processes; monitoring productivity and timely, accurate completion of job duties; conducting annual performance evaluations and goal setting; and encouraging them to take advantage of opportunities for professional development.
Duties include but are not limited to:
- Creates, monitors, and updates short- and long-term business and financial plans for the ASRC, factoring in all revenue sources and expense accounts, based on ongoing budget modeling and analytics, and provides guidance and regular and ad hoc reports to the Executive Director, other ASRC Directors, ASRC faculty, and GC leadership.
- In partnership with the Executive Director and other ASRC team members, develops and maintains a comprehensive profit and loss statement for the Center, across all fund types, and provides quarterly updates.
- Implements, monitors, and evaluates budget policies and procedures, and makes recommendations to improve short- and long-term budget planning.
- Oversees the analysis and preparation of budget projections, annual budgets, department and personnel allocations, financial statements, and statistical reporting, working closely with the GC Budget Director and Executive Director, including for tax levy and non-tax levy accounts. Reviews loaded budgets, account owners and approvers, and ensures necessary corrections are made to personnel or OTPS budgets. Oversees any audit proceedings.
- Creates, implements, and updates policies and procedures for all finance-related operations of the Center, including designing and implementing automated and semi-automated tools for financial planning and reporting, purchasing, and accounts receivable.
- Analyzes expenditures and encumbrances throughout the year, creates projections of year-end spend and variances, including updating personnel projections based on hiring and salary increases during the year, and provides guidance on meeting annual budget targets, across all fund types. Monitors procurement and accounts payable to assess OTPS spending and projections.
- Creates, monitors, updates and reports on faculty start-up and directors’ accounts, including tax levy, Research Foundation, Auxiliary, Foundation, and CUNY Graduate Research Technology Initiative funds. Ensures that faculty and Initiative Associate Directors receive accurate reports of funds spent and remaining on a regular basis, and that faculty approaching the end of their start-up phase develop spending plans. Resolves discrepancies discovered during regular reviews with faculty and Associate Directors.
- Oversees all aspects of capital spending and procurement, including ensuring that capital requests are tracked, improving procurement processes to be as efficient as possible, and developing and enforcing appropriate communication on status of funds and orders.
- Oversees revenue sources, including cost centers for multi-user core facilities (including annual evaluation of service center rates and compliance with federal policies) and indirect cost recoveries; performs analysis of annual revenue, expense, and recovery rates, invoicing and accounts receivable, and budget needs; develops, implements, and maintains tools for tracking core director effort and OTPS allocations across rates; develops forecasting models; advises directors on financial status and targets.
- Performs other duties as assigned.
Bachelor's Degree and eight years' related experience required.
A preferred candidate should have:
- 8 years of experience in budget preparation, review and analysis, fiscal management, business analysis, financial analysis, and reporting.
- Enthusiastic self-starter willing to take initiative.
- Experience constructing spending plans and expenditure tracking in a complex organization.
- Advanced proficiency in various computer applications.
- Strong attention to detail.
- Profound analytical, technical, and research skills.
- Experience with financial management database systems and managing budgets with multiple funding sources.
- Forecasting and financial management experience.
- Strong organizational skills with ability to establish priorities, manage demands and projects, and meet strict deadlines.
- Familiarity with innovations and trends in budgeting and ability to work closely in an executive team environment.
CUNY Title Overview:
- Directs the budgeting function of a College or major program as well as related accounting operations.
- Formulates, prepares and oversees financial plans and budgeting processes
- Manages all financial reporting and compliance activities, including preparation of financial statements, statistical reports, and funding determinations
- Liaisons with internal and external financial auditors as well as various College, University and governmental representatives
- Oversees analytical reporting and provides strategic financial guidance to support decisions regarding resource allocations and operational planning
- Manages professional staff responsible for budget projections, allocations and transactions
- Performs related duties as assigned.
How to Apply:
Go to http://cuny.jobs/ and search for Job ID 22761.
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CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.