Reporting to the Program Manager of the Columbia Stem Cell Initiative (CSCI), the Finance and Administrative Coordinator will provide direct oversight of financial operations and assist in a range of ongoing and special departmental programs and activities. The position is currently part-time with the potential of becoming full-time with the growth of the Initiative.
Initiate financial transactions such as employee reimbursements, visitor reimbursements and honorariums, purchase requisitions, and journal transfers.
Act as a liaison to vendors regarding such topics as vendor setup/management, order follow-up, and invoice payment. Maintain documentation on purchases in a compliant manner. Advise researchers and other personnel on purchasing policy, procedures, and best practices.
Generate invoices, initiate funding transfers, and track collections. Assist with annual budgeting and rate-setting process.
Working closely with managers of DA/Core service facilities, manage service center finances.
Assist Department Administrator with the annual budgeting process and other financial planning.
Act as a departmental expert on the purchasing process. Prepare complex requisitions, including for large capital equipment purchases. Work closely with laboratory manager(s) to ensure efficient and compliant purchasing of lab supplies and other materials. May review/approve others' purchases.
Manage financial operations: Monitor expenses, track balances, conduct variance analysis, project burn rate, and future utilization. Ensure all financial activities are in compliance with institutional and sponsor policies. Manage subcontract finances.
Programmatic and Administrative
Provides administrative support for the unit, cross covers other administrative positions and performs other duties as assigned.
Assist with oversight and implementation of programmatic activities to include:
Marketing for monthly programs
Organization and set up of monthly CSCI programs that include the Work in Progress talks and Seminar Series. Tracking of attendance and feedback
Organization and set up of special events such as the retreat
Management of CSCI conference room usage
Helping with floor organization, submission of work orders, troubleshooting issues
Updating the department website
Posting events on university calendars
Requires bachelor???s degree or equivalent in education and experience, plus two years of related experience.
Experience in a higher education administrative office and familiarity with higher education administrative policies and standard procedures.
Experience using financial transaction systems at Columbia University or a similar institution or company.
Excellent organizational and analytical skills.
Demonstrated proofreading and editing skills with documents such as grant proposals or reports.
Ability to multi-task and perform as part of a team.
Requires knowledge of Microsoft Office Suite, including strong familiarity with Excel.
Applicant must be highly organized, reliable, and dependable, with a clear track record of accountability and the ability to follow through on assigned tasks.
Strong oral and written communication skills are required.
Must have an ability to manage multiple competing priorities.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.