At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Department of History is rated one of the top academic programs nationally and globally. As one of the largest teaching departments in the College of Letters and Science, enrolling over 8000 students in 150 courses each year, our courses serve campus and department graduation requirements across the University. The department is comprised of 50 tenure-track faculty, 30 emeriti, and 11 career staff. Annual hires include 15-20 visiting instructors, 25-30 visiting scholars, approximately 230 academic student employee appointments, and 10-15 casual employees. With approximately 500 undergraduate majors, 100 graduate students, and an undergraduate minor, students in our program are able to select from a broad range of fields of study.
Application Review Date
The First Review Date for this job is: September 16, 2021
Purchasing / Expense Processing Assistance
Provides a full scope of procurement, reimbursement, and payment functions (e.g. removal expenses, honoraria payments, stipend, etc.).
Reviews, ensures accuracy, and compliance on all B&FS transactions, including T&E reimbursements, procurement, and vendor payments. Ensures that all transactions are in compliance with History, L&S, and BRS procedures and UC policies.
Provides guidance, direction, and training to campus department users in purchasing (BearBuy support, payments for goods and services), travel and entertainment (booking travel, use of the online reimbursement systems, and in understanding Travel and Entertainment policy and department processes) and other reimbursements.
Resolves customer issues and manages customer expectations.
Serves as the initial reviewer of exceptional reimbursement requests and hotel and other event contracts. Follows established Department process to route to authorized campus officials, etc.
Advises non-US citizens and sponsoring staff of foreign visitors of visa requirements to qualify for travel reimbursement according to immigration regulations.
Understanding of the chart of accounts, including assigning the appropriate account code of expense type and working in the correct Org Node.
Ensures payment to vendor or individual is finalized.
Oversees departmental supply needs, including the coordination and tracking of computer software and equipment purchasing and use.
Manage purchases using Blucard and Event Planner Card, adhering to compliance requirements.
Prepares financial journals, budget journals, cost transfers, and payroll corrections as directed for department funds.
Maintains complete, detailed records of equipment inventory, financial transactions and administrative activities to establish proper audit trail.
In coordination with department communications coordinator and events committee, assist with the planning and production of the primary department events such as the annual Fall welcome event, the annual Berkeley/Stanford/Davis mixer, History Homecoming, and the colloquium series.
May provide support for a more extensive roster of departmental-sponsored conferences, colloquia, seminars, meetings, small social events, and dinners as needed.
Research available event space for both on and off-campus events.
Provide primary support for event audio/visual equipment.
Work with vendors, and take necessary steps to ensure delivery of goods to events and activities and coordinate site set up and clean up.
Front Office Administration
Assists with recruitment, training, and serving as work lead for work-study students who cover the following front office duties: greet public, answer phones, direct inquiries, distribute and redirect mail, prepare overnight packages, update departmental bulletin boards, update mailbox assignments, restock copier paper and supplies.
Serves as initial contact for many departmental inquiries.
Effectively interacts with large numbers of students, faculty, staff, and public in a positive and confidential manner; requires extensive knowledge of departmental practices, academic programs, and campus resources.
Serve as primary operator/expert of office equipment (fax, copier, central printer) and orders/maintains necessary supplies. Diagnose equipment problems and arrange for equipment repairs or recommend timely replacement of items.
Coordinates with front office work study staff to arrange office orientation sessions for staff and faculty on office procedures, office equipment usage, office supplies.
Schedules special uses of departmental seminar rooms (2303, 2231, 3104, and 3205), 3335 Dwinelle (a departmentally-controlled humanities space), and Dwinelle common spaces (3401, 370, and Ishi Court).
In cooperation with the Director of Administration, provides facilities support for both immediate and routine problems as well as providing administrative assistance in coordination of larger remodel projects. Forward reports of building problems to Physical Plant, Building Facilities Manager, as necessary.
Provides backup support to unlock and lock departmental classrooms.
Serves as primary key controller.
Participates in employee development and training programs or other workshops to maintain or improve the necessary skills to perform the duties described above.
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Working knowledge of, or can quickly learn, common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Bachelor's degree in related area and / or equivalent experience / training.
Salary & Benefits
Hourly rate will be commensurate with experience up to $35.78.
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.