As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Daniel J. Evans School of Public Policy & Governance, a top ranked public policy school, serves over 500 students in three graduate degree programs: Master of Public Administration, Executive Master of Public Administration, and Ph.D. in Public Policy & Management. The school is defined by a tradition of rigorous study, innovative research, and a commitment to public service. Our graduates and faculty provide the ideas, expertise, and leadership that guide government agencies, nonprofit organizations, and private companies around the country and throughout the world.
The Evans School of Public Policy & Governance has an outstanding opportunity for a Grants and Finance Specialist.
The Grants and Finance Specialist will identify research funding opportunities, with the goal to increase grant submissions, and provide program administration and management of grants and contracts in support of Evans School faculty. This position will exercise a high degree of independent judgment and has delegated decision-making responsibility for funds management and contract administration. This position must be able to balance multiple priorities and deadlines with demonstrated ability to prioritize essential tasks with short lead times.
This position requires a high degree of expertise, ability to facilitate proposal development, and knowledge of proposal requirements both at the University and sponsor level. Successful candidates will be expected to understand and interpret complex requirements and be able to prioritize and manage updates from multiple sponsors, both federal and non-federal.
Systematically identify, document, and track potential funding opportunities through regular review of external and internal funding opportunities and share those with Evans School faculty; work with the Associate Dean of Research to foster a robust research pipeline.
Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative proposal documents, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.
Prepare proposal budget, and compile sponsored required data/documentation for grant proposals.
Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
Obtain, review, and maintain documentation related to cost share support as necessary.
Work with faculty to ensure appropriate Evans staff charging on sponsored awards when sponsor policies require reduced indirect rates.
POST-AWARD DUTIES AND RESPONSIBILITIES
This position will provide grant and contract support for Evans School principal investigators in support of their research.
Serve as the primary liaison with sponsors, subcontracts and other UW units.
Effectively manage and administer multiple research awards. Manage budget revisions and continued funding on multiple budgets including, federal, foundation, contracts, subcontracts and University sub-budgets.
Interface directly with UW units, funding agencies and subcontracts managing invoices, supplements extensions, annual renewals, fiscal reports, and compliance.
FINANCIAL REPORTING, COMMUNICATIONS, AND REQUIREMENTS
Drive strategic plans and monitor research activities across the school to increase research funding and positively influence collaborations.
Prepare regular financial reporting for sponsored projects as required this includes using MyFinancial Desktop and the UW Enterprise Data Warehouse to create reports and projections.
Meet with principal investigators on a regular basis to present and report on the financial status for each project; present and discuss potential problem areas.
Establish and maintain account management procedures including reviewing monthly budget reports and ensure accurate reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements.
Analyze and develop cost saving strategies, provide analysis and recommendations as needed. Assist with implementation of necessary changes, following sponsor guidelines and requirements.
COMPLIANCE AND BUDGETARY REQUIREMENTS
Advise principal investigators on payroll compliance and budgetary requirements for staff supported by their grants and contracts. Based on results from monthly budget reports, advise principal investigators and provide short and long term personnel projections related to research funding.
Develop and manage internal systems to track faculty effort compliance, grant and contract certification reports, and cost share reports.
Develop, implement, and maintain protocols for dealing with sensitive data as necessary.
Manage records retention in gathering and storing grant and contract records.
Provide leadership in research management, including setting policies, advancing professional development, and driving new staff hiring and growth.
Responsible for recruitment, hiring, on-boarding, and managing 1.0 FTE professional staff Grants and Contracts Manager
Determine appropriate training and development and manage employee recognition
Provide cross-training to ensure back-up systems are in place.
Liaison with Evans HR on performance reviews and any performance management issues.
Be an excellent role-model for School values and mission; work to build a positive team.
Actively participate in conversations and engagement about diversity, equity, and inclusion.
Be an active and supportive team member, including recommending improvements to current processes and templates.
Perform other duties as assigned that fall within the reasonable scope of this position.
Bachelor’s Degree in Business Administration, Finance, Public Administration or other related academic discipline and four years experience to include program administration in an academic research environment.
Experience with federal sponsors such as NIH, NSF and USAID as well as nonfederal sponsors such as the Bill & Melinda Gates Foundation.
Exceptional interpersonal and customer service skills; demonstrated ability to work and communicate courteously and effectively with faculty, staff, and individuals from diverse cultural/ethnic/academic backgrounds.
Demonstrated knowledge of the importance of and commitment to diversity, inclusion, and equity, with emphasis on underrepresented communities.
Demonstrated leadership, interpersonal, and relationship management skills; a cooperative team player, energetic, able to develop productive relationships with colleagues and external collaborators.
Proficiency in Microsoft Office Suite.
Demonstrated problem-solving and fiscal skills, strong detail orientation and ability to adeptly manage multiple deadline dependent priorities.
Ability to interpret and apply institutional administrative and fiscal compliance guidelines and practices.
Self-motivated and able to work independently, as well as collaboratively.
Willingness and ability to work over 40 hours per week when necessary to meet proposal deadlines.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Proficiency with UW online financial systems, grant submission systems, Enterprise Data Warehouse, etc.
Experience with multiple disciplines in an academic environment.
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.