All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s IT Services department has an outstanding opportunity for an IT Finance Analyst! This position can be fully remote.
UW Medicine’s Information Technology Services (ITS) department is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake (UWMC-Montlake), UW Medical Center-Northwest (UWMC-NW), Valley Medical Center (VMC), UW Neighborhood Clinics (UWNC), UW Physicians (UWP), UW School of Medicine (SOM) and Airlift Northwest (ALNW). In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance (a partnership between UW Medicine, Fred Hutchinson Cancer Research and Seattle Children’s). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all of these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.
In collaboration with UW Medicine IT Services (‘ITS’) and under the general guidance of the Finance Manager, the primary focus of the IT Finance Analyst (‘Analyst’) position is determining the cost of information technology operations for UW Medicine by developing professional financial analysis tools, interpreting results and providing expert level advice, and providing consultation for long-term financial planning initiatives.
The ITS Finance department provides a wide variety of services and supports diverse activities, such as technology development, clinical research management, teaching, and curriculum development for multi-disciplinary staff, faculty, community partners (CUMG and SCCA), and clinicians. The scope of the Analyst’s work covers areas that are not related to IT projects; rather, their focus is on long-term planning and analyzing the budgets and the department’s financial health. The Analyst will work alongside ITS management to:
analyze long-range financial planning,
analyze the effects of proposed IT projects from UW Medicine, and
provide data to support the decision-making process for UW Medicine executive leaders.
This position also collaborates with UW Medicine Finance and Accounting departments to develop and maintain the financial systems for the department. The Analyst will develop and perform complex technical financial analysis and reporting for ITS operational costs, including income statements and balance sheets over a 5-year projection, and comparative narrative against long-range planning goals. This position will also create and maintain complex computer budget and long-range planning models to make budget projections and identify funding allocations for ITS across UW Medicine entities.
Budget and Long-Range Financial Plan Development (40%)
As a financial business partner to ITS Leaders, lead the development of multi-year technology capital plans. Once developed, conduct ongoing in-depth analysis into capital spending trends, provide creative but reasonable alternatives, and recommend appropriate modifications.
Lead development and implementation of enhanced forecasting for the IT budget; develop and implements a long-term multi-year forecast for operating as well as capital expenditures and resulting depreciation. Provide analytic and system support to managers in the review, understanding and mitigation of budget variances in support of improving overall financial performance.
Conduct in depth financial analysis on budget planning and actual reports from multiple systems; compare results to forecasts and long-range plans and adjusts as necessary.
Make recommendations on the design and lead implementation of appropriate long-range planning and budgeting tools and processes for the IT Department.
Develop and conduct training for managers and employees within the ITS Department on those tools and processes; maintain and update training materials. Assure that a high level of service and consistency is achieved.
Serve as subject matter expert on finance and budgeting for the department roll out of an IT Service Management (ITSM) program.
Serve as subject matter expert and program owner of long-term planning and budget financial cost analysis.
Provide subject matter expertise in the planning, design and implementation of the department and enterprise budgeting and financial reporting systems.
Consult with ITS and Finance managers, senior executives to guide and influence long term and strategic decision making within the broadest scope.
Perform the tracking, reporting, and communication of department funding allocations throughout the enterprise.
Ensure that policies and procedures for budget are adhered to.
May direct the activities for ITS Business team members as it relates to budget tasks.
Financial Cost Analysis (30%)
Develop and implement analysis tools for tracking total cost of ownership (TCO) of applications and systems.
Develop and implement best practices for calculating net present value and ROI for proposed and in-flight business and clinical initiatives that require implementation of information technology solutions
Evaluate and make recommendations on the design of the implementation of an ITIL based ITSM program. Once implemented, conduct ongoing in-depth analysis into TCO for UWM systems, independently identifying and notifying IT and financial leaders of outliers or potential problem areas.
Guide cost analysis process by establishing and enforcing policies and procedures, providing trends and forecasts, explaining processes and techniques, and recommending actions.
Improve ITS’ financial status by analyzing results, monitoring variances, identifying trends, providing creative alternatives, and recommending actions to ITS management and senior executives.
Serve as an ITS subject matter expert on financial cost analysis.
Management Reporting and Financial Performance Improvement (20%)
Work with all levels of accounting and finance staff to help ensure the accuracy of financial results. This includes working with UWM Finance leaders such as the Budget and Planning Director, Controller, Director of Accounting, and entity Accounting Managers to understand and communicate budget to actual fluctuations and data anomalies.
Serve as subject matter expert to department management and leadership on questions related to the budget, actual expenditures, forecasts, long-range plans, TCO, and ROI.
Provide complex analysis leveraging multiple reporting tools which support the organization at the entity level.
Proactively assess the needs of customers (managers and leaders) in the development of monthly/quarterly/annual and ad hoc reports and special requests.
Other Accountabilities (10%)
Drive process improvement and policy development initiatives that impact the financial function.
Create and maintain process and procedural documentation for key tasks and responsibilities, including the long-range financial plan, budget forecasts, and financial reports.
Proactively identify issues, provides creative but reasonable alternatives and recommends appropriate modifications.
Actively participate in meetings, team and departmental projects, system changes, and long-term planning.
Build effective, collaborative working relationships throughout the organization with staff, peers, supervisors and customers.
Represent department on financial committees or task forces as assigned.
Serve as the leading expert to advise other team members on their processes and information as it relates to budget.
Will coach and advise on best practices, policies and procedures.
Participate in all aspects of improving the team, including education/training of other team members and contributing to process/communication improvement initiatives.
Work with manager to set professional goals for career development.
Act as back-up for other team members and functions, as needed.
Bachelor's degree in Accounting, Finance, Business Administration, Public Policy/Administration, or a related field or equivalent combination of education/experience.
4+ years’ experience must include the following:
4+ years of financial and operational analysis.
Experience in the regular use of financial software and systems.
Strong knowledge of and the ability to independently apply standard accounting procedural controls and data validation techniques.
Strong skill level with financial systems and supporting software programs, including Excel, Word, PowerPoint and Access.
Must possess a high degree of accuracy and have meticulous attention to detail.
Experience creating presentations, charts, and graphs that communicate the story behind the financial data for managers and senior executives. Ability to take large quantities of complex and detailed data and summarize it in a meaningful way that highlights key information.
Strong facilitation skills for leading managers and senior executives through results of analysis and towards decision-making.
Previous experience in and knowledge of academic healthcare systems and/or operational environments.
Advanced degree (e.g., Master’s, PhD, etc.)
Strong skill level and experience with Microsoft Power BI.
Experience with finance and accounting within an IT organization.
Experience with project budgeting including calculations of ROI and TCO.
Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures highly desirable.
CONDITIONS OF EMPLOYMENT
This is an Information Technology deadline-driven work environment.
The individual in this position is expected to work normal daytime hours. The work may be performed in either an office environment or by telecommuting with manager approval, during normal business hours; however, significant off-hours and weekends may be needed to resolve problems and respond to emergencies. This individual is expected to be available for emergencies (business continuity/disaster recovery efforts) on a 24x7 basis as needed.
Must have the ability to meet in person as directed by manager.
Because of the physically separated sites for UW Medicine, this position requires the ability to travel to alternative work locations as needed.
Must coordinate projects without direct supervisory authority.
Must work within the constraints of multiple technical environments.
ITS provides services to all UW Medicine organizations – HMC, UWMC-Montlake, UWMC-NW, VMC, UWNC, UWP, SOM, and ALNW. The individual in this position must learn many organizational structures and cultures and continually foster collaboration.
Ability to communicate effectively in English, both verbally and in writing.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.