Billing/Collections Specialist, Post Award - Finance
Location: Medford/Somerville, Massachusetts
Internal Number: 21001586
Billing/Collections Specialist, Post Award - Finance - (21001586)
The Post-Award Research Administration Office in the Division of Finance is responsible for the post- award financial oversight of all sponsored project activity at Tufts University. Post-Award develops and implements sponsored project compliance programs working closely with Pre-Award Research Administration, School and other University administrative offices ensuring financial activities comply with federal/state or donor regulations as well as university policy. Post-Award is also responsible for financial reporting, cash collection and the sponsored project related data created and maintained in PeopleSoft Financials in support of sponsored project activity. This includes the creation and closeout of awards within the system, monitoring budget and expense activity and assisting research departments in the fiscal management of their sponsored projects. Additional responsibilities include drawdowns, billing and collection of receivables. Post-Award is a key resource in the administration and interpretation of sponsored project financial regulation and compliance matters. Working closely with university administration and the research community, Post-Award is responsible to provide guidance in developing practical solutions to sponsored project management issues.
The Billing/Collections Specialist works under general supervision to manage a small portfolio of grants and contracts in accordance with government regulations, donor requirements, and University policy. S/he also assists more senior specialists in providing grant support.
This individual provides customer service to faculty and administrators. S/he establishes new grants and monitoring activity and processes financial data in the general ledger. S/he may also assist with processing journal entries, creating and closing grants, billing sponsors and other grant management activities. This individual may also provide project support to the managers and senior specialists and may provide administrative support as needed.
Bachelor's degree or 1-2 years financial or research administration office experience.
Skilled with Microsoft Office.
The ideal candidate will possess strong analytical, technical, interpersonal and organizational skills.
Strong deductive reasoning skills and the ability to work both independently and as part of a team are required.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.