Job No: 495369 Work Type: Staff Full-time Department: Office of Academic Affairs Location: Wilf Campus, 500 West 185th Street, NY, NY, Beren Campus, 245 Lexington Avenue, NY, NY, Brookdale Center, 55 Fifth Avenue, NY, NY Categories: Accounting/Finance, Research
Reporting to the Director of Sponsored Programs and Research Integrity, the Assistant Director of Post Award Finance (AD) provides direct professional support and guidance in the administration of grants, contracts and related funds to faculty and staff. This position will collaborate with the Office of Sponsored Programs on award management and will implement strategic directions as provided by the OSP and the Provosts Office regarding research administration, faculty affairs, external relations with agencies, policy, and other business operations. Secondarily, this position will liaison with the Office of the Controller on matters of external financial reporting, inclusive of ensuring compliance with federal award programs and matters related to the annual audit performed in accordance with the Provisions of OMB Uniform Guidance. This position provides a high level of client satisfaction through strong relationship management skills and demonstrates flexibility and adaptability in a rapidly evolving unit.
This position has the flexibility to be a local or remote role. A remote employee would be expected to travel to the NYC campus on occasion.
Advise, guide and assist faculty and administrators in the management of sponsored awards. The AD is the primary source of expertise to ensure that awards are managed in accordance with sponsor requirements, regulatory compliance requirements, University, Federal and State policies and regulations governing sponsored research; and that prior approval requests, progress reports and other required documentation are submitted correctly and timely to the sponsor
Provide post-award transactional support for faculty portfolios including commitment management, cost transfers and other related grant management tasks. Maintain current knowledge of University policies and federal and other grant and contract-related regulations and perform post-award activities
Assist faculty and staff in the financial management of sponsored projects; interpret award documents; provide appropriate documentation to set up grant/project accounts, ensure that financial compliance obligations are met
Assist faculty and staff in the completion of administrative components of progress reports, if needed, prior approval requests and the documentation required) the sponsor
Provide Principal Investigators with regular (no less than monthly) account reports for all sponsored projects
Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, and other key stakeholders
Provide direction, training and assistance to Principal Investigators and department staff in award management, including but not limited to budgeting and financial statements, interpretation of sponsor terms and policies, and University policies and procedures. Facilitate an effective transfer of grants and contracts when Principal Investigators arrive at the University
Review terms and conditions on award documents as appropriate. Collaborate with Pre-award team to negotiate award terms, as necessary, and to facilitate agreements, including subcontracts, and State agreements to ensure conformity with University policies
Play a key role in the development and continuous improvement of the grant management process. Review and analyze client interactions, current processes and submission quality. Make recommendations for and participate in the implementation of changes as appropriate
Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, federal regulations and sponsor requirements in order to manage awards effectively
Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Ensure that key personnel are compliant with regulatory, University and other training mandates
Perform other duties as assigned within the Controller's Office
Experience & Educational Background:
Bachelor's Degree and five years of related experience; or ten years of experience in a business organization or governmental agency performing grants and contracts administration
Thorough knowledge of federal laws and regulations pertaining to grant and contract administration
Ability to serve as a liaison between granting agencies, University Administration and principal investigators
Demonstrated excellent verbal and written communication and interpersonal skills
Demonstrated superior customer service orientation
Demonstrated time management skills, including ability to work well under deadline pressures without sacrificing accuracy or customer service
Demonstrated outstanding organizational skills, including ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment
Ability to work a flexible schedule to ensure that deadlines can be met
Well-developed analytical and problem-solving skills
Ability to work well flexibly, independently and as a contributing member of a team
Sufficient skills in the information technology area to be able to demonstrate acquisition and use of web-based and other computer assisted systems and procedures
Skills & Competencies:
Bachelor's or advanced degree in business, accounting or an appropriate field
Direct experience with grant and contract post-award administration process in an institution of higher education
Thorough working knowledge of database administration and other related software
Experience using a financial system (such as Banner)
In-depth knowledge of OMB Circular A-21 & A-110 (Uniform Guidance)
Knowledge of current trends in research administration
Experience working in an institution of higher education
Please include a cover letter with your application.
Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.
The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.
Yeshiva University has been transforming lives for more than a century. Nowhere but here can students have a personal, small college experience while benefitting from the academic rigor of a top ranked research university. Since its inception YU has been dedicated to melding the ancient traditions of Jewish law and life with the heritage of Western civilization, and each year we celebrate as future leaders make YU their home. Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.