Reporting directly to the Finance Manager for the shared Finance Service supporting the Departments of
Otolaryngologyâ€�Head & Neck Surgery and Urology the Finance Analyst is responsible for the timely and
comprehensive procurement, junior reporting, and accounting functions for both Departments in
compliance with all Departmental, Institutional, and government policies and guidance. The Analyst
provides assistance and participates in annual budget preparation, monthly and annual close activities, and
specialty projects as determined by the Director of Finance and Strategic Business Planning.
The Analyst serves as the initiator for requisitions, vouchers, check requests, and travel and business
expense reports streamlining the procurement and accounts payable processes for both Departments. The
Analyst manages ARC Vendor Profiles and liaisons with the Universityâ€™s Purchasing team to ensure timely
payments with outside vendors and manages outstanding transactions appropriately. The Analyst
reconciles monthly purchase card transactions, initiates Staples orders for the administrative and clinical
operation teams as necessary, maintains an inventory of service contracts for equipment, and serves as the
Departmentâ€™s petty cash custodian. The Analyst tracks and reconciles annual funds for faculty member
travel and education balances to ensure compliance with Departmental Travel and Professional Expense
Policies. The Analyst serves as a subject matter expert in regards to procurement and accounts payable and
educates employees, faculty, and support staff as to University policies and procedures as related to these
functions as necessary.
The Analyst supports monthly, quarterly, and annual closing processes under the supervision of the Finance
Manager by assisting with the reconciliation and allocation of revenue and expenses. The Analyst serves as
the initiator for ITF and ARC journal uploads and creates invoices as necessary.
The Analyst provides management with data as requested to support the overall Finance missions for both
Departments. The Analyst serves as the Departmental Liaison with the Pre and Postâ€�Award teams to ensure
smooth communication and management of all grantâ€�funded activities and projects.
The Analyst serves as the initiator for PeopleSoft transactions relating to payroll including salary
distributions, cost transfers, and additional compensation requests as needed. The Analyst ensures strict
adherence to all Departmental, institutional, and federal compliances and protocols in terms of payroll
transactions. The analyst tracks all outstanding transactions and coordinates with the University Payroll and
VPS Finance departments as necessary to ensure timely processing.
Under the supervision of the Finance Manager, the Analyst participates in the annual budget preparation,
creates zeroâ€�dollar budget entries for appropriate projects, and initiates budget tool entries and uploads.
The Analyst will provide podâ€�based coverage with the other Analysts in the Finance shared service module
to ensure smooth operations throughout the procurement, accounting, reporting, payroll, and budget
activities. The Analyst will complete special projects under the direction of the Finance Manager and
Director of Finance and Strategic Business Planning as assigned.
Bachelor's degree or equivalent in training, education and/or experience plus at least three (3) years of
Bachelorâ€™s degree in Accounting, Business Administration, or a directly related field required, with a
minimum of three (3) years of related experience preferably in an academic medical center setting.
Must demonstrate a client focus with excellent organizational, interpersonal, written and oral skills, able to
manage several competing priorities in a highâ€�pressure environment effectively and communicate with all
levels of staff, management, and outside vendors. Must demonstrate a willingness to contribute to team
success, develop collaborative relationships with an orientation towards quality, and be able to work
independently as necessary.
Proficiency in MS Office applications, especially Excel including strong knowledge of functions and pivot
Must be able to maintain confidentiality and exercise tact and diplomacy at all times
ARC, FinSys, PAC, Staples
URO and ENT Shared Drive
P&S shared drive for URO and ENT
EPICâ€�reporting, Power User
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 515279
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.