Are you a detail-oriented, resourceful person with a solution-oriented mindset? Do you enjoy removing obstacles to increase productivity and staying steps ahead of others by anticipating needs? If so, we encourage you to apply to be the Executive Assistant to the Vice President for Finance and Administration (VPFA).
As the Executive Assistant to the VPFA, you will engage in a wide variety of confidential and strategic work. From developing presentations, to compiling reports and communicating with legal counsel, banks, brokerage houses, insurers, and university trustees, to managing the VPFA’s workflow, you will provide essential support to the VPFA.
In this position, you’ll draft correspondence for and arrange meetings with the Trustees of Ohio Wesleyan University who serve on the audit, facilities, and investment subcommittees and the finance committee. The Executive Assistant is the primary point of contact for University insurance and will liaise with external legal counsel in support of contracts and other legal documents.
As the Executive Assistant to the VPFA, you’ll need to be a great listener and communicator, so that you can understand and act on the VPFA’s priorities, manage the VPFA’s schedule to support those priorities, and assist in keeping the VPFA focused on the most important projects. You’ll maintain high standards of professionalism, pay attention to details, work with efficiency and flexibility, exhibit excellent communication skills, and excel at looking ahead to see what needs to be done and making decisions to guarantee success. The Executive Assistant to the VPFA will possess impeccable integrity and operate with discretion. As priorities evolve over time, you’ll exercise initiative to expand and develop the role.
This is a full-time position eligible for university benefits, including medical, dental, vision, and prescription coverage, tuition remission for dependents, robust 403(b) retirement contributions by the university, life insurance, and more.
Ohio Wesleyan University (www.owu.edu) is a selective, private, undergraduate liberal arts, residential institution founded in 1842 and is located just 20 miles north of Columbus.
Minimum Required Qualifications:
Bachelor’s degree, or high school graduate with additional training in secretarial skills, office management, administrative studies or similar support area.
5 years of professional experience supporting senior-level personnel (e.g. C-suite, VPs).
Strong and effective organizational skills, including calendar management and maintaining physical and electronic records and files.
Ability to anticipate the needs of others and coordinate resources accordingly, assessing, compiling and disseminating information as required.
Demonstrated proactive approaches to problem-solving with decision-making capability.
Proven ability to protect and maintain confidentiality of information.
Excellent written communication skills with proficiency in grammar and proofreading.
Strong computer skills including proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
Ability to prioritize one’s work and adjust to a dynamic environment with minimal supervision.
Understanding of institutional risk management, including property/casualty insurance, liability insurance, certificates of insurance, etc.
Experience using an electronic procurement system to generate purchase orders and payment requests.
Successfully experience building and maintaining professional, friendly, and cordial relationships with multiple constituents at various levels (such as staff, faculty, VPs, external partners, and trustees/directors).
Excellent oral communication skills.
Proficiency with Google Suite of products (mail, docs, sheets, drive, etc), PDF editor application, and e-signing tools. Experience organizing Zoom (or similar application) meetings.
Willingness and aptitude for learning new computer software and other systems.
Effective interpersonal skills with a high level of professionalism, integrity, diplomacy, and judgment.
Willingness to actively demonstrate support for diversity, equity, and inclusion, and participate in fostering a respectful, positive work environment that welcomes all persons.
An appreciation for and willingness to engage with the mission and aims of OWU.
Applicants are encouraged to submit a cover letter that addresses the applicant’s qualifications for the position.
Applicants who move forward in the search process will need to provide a list of three professional references with complete contact information.
Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States on a full-time and indefinite basis.
OHIO WESLEYAN UNIVERSITY, a private liberal arts college located 20 miles north of Columbus, in Delaware, Ohio, promotes and celebrates an inclusive environment free from constraints in areas of culture, race, sex, disability, sexual orientation, gender identity and/or expression, age, religion, family relationship, or economic barriers. Applications by members of all underrepresented groups are encouraged as OWU is an equal opportunity institution and has a strong commitment to supporting diversity, equity and inclusion.
About Ohio Wesleyan University
OHIO WESLEYAN UNIVERSITY (www.owu.edu) is a private liberal arts college located 20 miles north of Columbus in Delaware, Ohio. OWU is committed to providing equal opportunities in employment and welcomes applications from all. OWU celebrates diversity and does not discriminate against individuals on the basis of race, religion, color, culture, national origin, sex and/or sexual orientation, gender, gender identity and/or expression, age, marital status, veteran status, disability status, economic barriers, or any other legally protected factor. OWU is an equal opportunity institution and has a strong commitment to supporting diversity, equity, and inclusion. Qualified individuals will not be disadvantaged based on being unemployed.