Reporting to the Associate Director of Finance and Research Administration for the Department of Neurology and the Gertrude H. Sergievsky Center, the Manager, Finance and Research Administration will oversee research administration processes and overall financial management services supporting Principal Investigators (PIs) in the department. The Manager, Finance and Research Administration will jointly manage with the Associate Director a team of financial and grants analysts to support these functions
Specific responsibilities include, but are not limited to:
Organize and assign pre award workload to team
Assists PIs in the development, review, submission and renewal of various types of sponsored project proposals from a variety of sponsors including NIH, private foundations and industry; directly manages timelines and the overall progression of work undertaken by analysts teams to ensure the on time completion of high quality, responsive, and compliant proposal applications
For awarded proposals, liaises with Sponsored Projects Administration (SPA) office to ensure timely setup of award, pre award compliance requirements are met and all subawards are established
Ensures that all award reporting requirements (quarterly and/or annual progress and financial reports) are completed according to sponsor and institutional requirements and timeframes
Oversees knowledge management requirements for staff and provides training and development opportunities, where needed
Maintains complete electronic filing of award documents, including original grant proposal, financial and programmatic reporting, and records that will assist with ongoing grant proposal and reporting requirements (i.e. facilities and resources documents, other support pages)
Ensures departmental adherence to internal sponsored project compliance requirements (i.e. PI expense attestations, cost transfer audit documentation)
Manages sponsored project effort reporting and certification process; advises and assists PIs in the effort certification process as needed
Budget vs. actual reconciliation of sponsored and non-sponsored funding sources and salary allocations of faculty and staff
Maintains funding overviews/forecasts for faculty in assigned divisions and meets with faculty to review on a regular basis
Supports annual budgeting process and quarterly reforecasts through data entry into budget tool
Supervises above financial management processes for analysts
Participates in creation of financial reporting (division and faculty P&Ls) and reviews with faculty to identify opportunities for improvement
This is a high-pressure position, as there are many internal and external deadlines. Requires a bright, competent and organized individual that is self-motivated, reliable, conscientious, and able to solve analytical problems, as well as plan independently. Must be able to work with all levels of staff. Position requires establishing and maintaining relationships within and across departments, as well as servicing the grant and accounting needs of Principal Investigators.
Requires a bachelors degree or equivalent in education and experience; plus four years of related experience.
The ideal candidate will possess excellent verbal and written communication skills.
Proficient or Advanced Proficiency in MS Excel.
Highly skilled in MS Word.
Ability to meet deadlines and maintain required confidentiality.
Knowledge of government and foundation grant administration and PeopleSoft financials required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 514279
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.