Finance and Administration Assistant Program Director
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Finance and Administration Assistant Program Director.
Applications will be accepted until 5/18/2021.
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The College of Arts & Letters is looking for a Finance and Administration Assistant Program Director.
The Finance and Administration Assistant Program Director will be focused on the financial management of the College's 20 departments and several centers/institutes/programs as well as the successful implementation, management and execution of the processes to make all regular and non-regular faculty appointments within the college as well the appointments of postdocs and graduate students. This person is looked at as a subject matter expert (SME) within the Dean's Office on academic appointments as well as financial areas and all processing systems. This position reports to the Senior Director, Finance and Administration.
Responsibilities include but are not limited to:
1) Academic Personnel:
Create, implement, manage and execute the entire academic appointment processes including the utilization of, and training others on, the OnBase software in the College.
Advise Dean, Associate Deans and Senior Director Finance and Administration on the appropriate appointment type for academic personnel per University guidance
Collaborate with Dean's Office staff on the receipt and processing of renewal and promotion packets for Dean review
Process Associate Dean and Department Chair appointments, as well as Named University Chairs.
Enhance process to tracking of faculty leave and funding to ensure accurate and appropriate payments; training for OnBase,
Creating and updating process maps continually
2) Financial management:
Leading the utilization of the University's budgeting and forecasting tool within the College: o Develop, schedule and deliver effective staff training for using this tool to meet the University and College requirements o Work individually with assigned units to ensure completion of budgeting and forecasting work; ensuring the units assigned to other colleagues are also completed accurately and in advance of deadlines
Developing financial reports as requested
Reviewing and setting internal processes and procedures for financial transactions
Respond to financial inquiries to the Dean's Office
Track faculty leave funding and externally sponsored projects to ensure labor costs are correctly posted to the correct funds f. serve as the first point of contact for financial inquiries, etc and referring and consulting with the SDFA as needed
3) Work with College IT resources to ensure Filemaker Pro database is meeting the needs of the College and its units and is updated with accurate information on a timely basis.
4) Other duties as assigned.
This position is located in the College of Arts & Letters Dean's office.
Minimum Qualifications: Bachelors Degree
At least 3 years of relevant financial experience or working with faculty appointments and experience working with confidential information in a professional manner required.
strong financial management skills experience doing financial projections excellent written and verbal communication skills ability to interface effectively with multiple faculty and staff on issues within the area of assignment in a cooperative, responsible manner ability to analyze and interpret federal and nonfederal regulations organizational, time management, and prioritization skills project management skills the ability to work under the pressure of internal and external deadlines in a calm, efficient and confident manner ability to work independently and with a variety of individuals and ability to work successfully in an environment with frequent interruptions. the successful candidate will be a strong leader and have a high attention to detail, professional maturity, and an ability to quickly learn new concepts and independently solve problems.
Preferred Qualifications: Experience working with externally sponsored programs.
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S21345. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.