JOB TITLE: Director of Finance/Deputy Agency Chief Contracting Officer
JOB STATUS: Full-Time
SALARY RANGE: $100,000
The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks a Contract Manager. The Director of Finance reports directly to the Chief of Staff/Agency Chief Contracting Officer (ACCO).
Responsible for all agency finance functions.
Work with Chief of Staff to draft agency budget.
Supervise fiscal year opening and closing.
Review all purchase/contract orders.
Track and evaluate P-card (agency credit card) usage.
Conduct internal audits and response to external audits.
Work with finance staff to ensure timely and accurate billing.
Supervise Finance Manager.
Serve as a liaison between staff and vendors to resolve outstanding billing/contractual issues.
Review invoices from contractors to ensure that billing is in keeping with contract provisions.
Serve as Deputy Agency Chief Contracting Officer.
Assist with purchasing and/or in processing procurement documents and contracts.
Confer with, advise, and assist operational, technical and professional staff in the procurement process, and manage contracts, as assigned.
Assist with special projects related to the agency's contracting activities, as needed.
Work with ACCO and program staff in the preparation of requests for proposals, solicitations.
Contract monitoring and tracking.
Provide technical assistance to program staff on contract tracking and project management methods and practices.
Plan, coordinate and oversee the development and progress of project contracts including making determinations of costs and time estimates.
Conduct regular meetings with project managers to ensure contractual compliance with all NYC guidelines, rules and regulations and to evaluate quality of services; provide technical assistance; and assist in review of invoices for payment in accordance with relevant contract terms.
Provide periodic and ad hoc reports and analysis to senior management and program staff.
Assist in the development of technical project operations including project planning, budget and scope development, vendor procurement.
Coordinate systems and procedures with finance and program teams to ensure minimal delays in the workflow and reliable tracking of contract activities.
Ensure performance evaluations are completed for all contracted vendors.
Experience with project management
Motivated and willing to learn new skills and take on special assignments
Exceptional attention to detail
Outstanding written and oral communications skills
Terrific at teamwork and working collaboratively, with experience building relationships to achieve goals
Proven multi-tasker with ability to juggle multiple responsibilities and projects at once
Experienced provider of customer service
Able to respond rapidly and accurately to requests, and work in a high-pressure, time-sensitive environment
Escalate issues appropriately to management as required.
Candidate must have a bachelor’s degree from an accredited college and at least three years of experience in one or a combination of the following: financial administration, accounting, finance, public administration or a related area; OR a satisfactory combination of education and experience in the areas described above
Knowledge of NYC contracting process or procurement in a government, nonprofit or human services setting: NYC government experience and familiarity with Procurement Policy Board (PPB) rules required.
Familiarity with the City of New York’s Financial Management System (FMS), the Comptroller’s Office of Contract Administration and the Mayor’s Office of Contract Services (MOCS) PASSPort system.
Advanced proficiency with Microsoft Office, particularly advanced knowledge of Excel
New York City residency must be obtained within six months after the Mayor rescinds the State of Emergency under Executive Order 98 (and extended by subsequent Executive Orders). If that time period has passed, residency must be obtained within 90 days of starting the position.