Reporting to the Head of School and working closely with the leadership team and the Board of Trustees, the Director of Finance and Operations (DFO) is responsible for all aspects of fiscal management and operations at the school. The DFO has responsibility for the Business Office, Human Resources, Office Management, Health & Safety, Buildings & Grounds, and Transportation. The DFO will work closely with the Head of School in support of the School’s mission and strategic plan. The DFO is responsible for the organization, management, and implementation of comprehensive business, financial, and investment initiatives for the School.
Partner with the Head of School, senior leadership team and Board of Trustees in managing and developing efficient and effective methods to steward the School’s annual operating budget to meet short term needs and long terms strategic goals and objectives.
Develop and participate in strategic planning discussions to achieve long-term sustainability.
Provide the leadership and management necessary to ensure that the School has the proper operational controls, administrative and reporting procedures, and staff, including systems in place to ensure financial strength and operational efficiency.
Ensure technology is integrated into the Business Office and the School’s operations in a way that optimizes effectiveness, collaborating with other administrators to bring consistency to, and to maximize the efficacy of technological tools across the School.
Oversee design, budgeting, and completion of all capital construction and renovation. Serve as the point person for construction projects.
Attend all Board and select Board Committee meetings.
Direct the risk management process for the School ensuring effective liability insurance for building assets, equipment, employees, students, and Trustees. Serves as the School’s senior compliance officer.
Work closely with Trustees and monitor the School’s investment portfolio.
· Work closely with the Head of School to develop and implement annual and long-range budgets and financial plans.
Attend Board meetings, Finance Committee meetings, and other assigned committee meetings.
Oversee Accounting team to ensure accurate financial records, including comprehensive monthly financial statements. Will include preparing reconciliations, GL entries, and overall GL responsibilities. Ensure that the School’s leadership is kept updated regarding the School’s financial position, including identification of emerging issues.
Seek appropriate approval for all financial obligations; execute leases, loans, real estate transactions, contracts and other actions requiring a commitment or receipt of financial resources in compliance with relevant policies.
Oversee inventory of the School’s assets and monitor maintenance and depreciation of all School property.
Approve all purchases and expenditures.
Coordinate annual audit including maintaining relationship with the School’s independent auditors, supervise and preparation of work papers for annual audit, and respond to auditor’s management letter recommendations.
Assist the audit team in preparation of the annual tax return, form 990, form 990T, and other returns.
Proactively explore efficiencies to improve the School’s financial position.
Act as liaison with the School’s legal counsel in coordination with the Head of School.
Manage all human resource issues, employee contracts, employee benefits, including health insurance and retirement programs, and payroll.
Make recommendations and assist the Head of School with decisions regarding salaries and benefits, including the evaluation of support staff including annual taking employee benefits out to bid.
Maintenance of appropriate personnel policies.
Ensure compliance with federal and state laws and regulations.
Facilities & Transportation
Oversee all facilities management, including consultants, staff, building repairs, construction projects, moves, janitorial and custodial function, and relations with renting organizations and neighbors.
Oversee the purchase and maintenance of office furniture, equipment, supplies and systems to support the administrative and educational needs of the School, including telephone, mail, copy and fax equipment, computer hardware and software systems.
Manage risk at the School to ensure the safety of personnel and students in their use of the facilities.
In collaboration with the Head of School-coordinate lawyers, architects, engineers, contractors, and town council for master planning and major new construction or remodeling projects.
Assess the School’s transportation needs. Supervise the management of the School busses, bus drivers, and bus routes.
Bachelor's degree required, BA/BS in Accounting, Business Administration, or related field; CPA and/or master's degree in Finance or a related field preferred.
Experience with Veracross preferred but not required.
Experience in an independent school environment or nonprofit organization is preferred.
An understanding of the financial and strategic decisions that are encountered in a not-for-profit, educational mission-driven institution.
A strong background in cash management, financial systems, modeling and forecasting, investment, and risk management; support services administration, business services, human resources and benefit administration, and facilities management.
Ability to effectively interface with all levels of the School community – the administration, staff and faculty, the Board of Trustees, current parents, students, and alumni.
Ability to embrace and implement change while fostering a high level of teamwork, a customer service orientation, and technological advancement.
Excellent communication skills, both oral and written.
Knowledge of and experience in setting up effective financial controls.
Effective negotiation skills in developing contracts with external vendors.
A strong commitment to education, a high level of integrity, an extraordinary work ethic and an interest in being a positive role-model.
Demonstrated ability to set strategy and execute plans.
Professional character that is consistent, capable, self-directed, well organized, flexible, personable, and able to maintain composure in a changing environment.
Respectful, clear, and patient interpersonal communication skill set that allows for collaborative work as part of inter-departmental teams.
About Green Acres School
Green Acres School has embraced the principles of progressive education since 1934. Our program nurtures children’s development, encourages respect for others, and fosters students’ ability to observe, question, evaluate, and make decisions.
At Green Acres School, our values address the world’s abiding need for compassion, community, responsibility, and independent thought. We celebrate both individuality and diversity, cultivating understanding of various backgrounds and viewpoints. Our campus design and generous time outdoors engage students with the environment, reflecting our respect for the natural world.
At Green Acres School, teaching addresses children’s development and responds to individual strengths, interests, and learning styles. Teachers design curriculum that motivates students to explore ideas and materials, take risks, think independently, and build their own knowledge. A variety of approaches to assessment, including observation by skilled and experienced teachers, allows evaluation of student progress from multiple perspectives.
At Green Acres School, learning nurtures not only cognitive development, but social, emotional, physical, and creative growth a...s well. Learning is purposeful, engaging students in analysis, communication, and collaboration. Our students thrive in an atmosphere of academic challenge, in which they solve problems, become informed and involved citizens, and act for the greater good. Green Acres students are characterized by resilience, self-reliance, social aptitude, and a love of learning for its own sake.
At Green Acres School, our organizational structure serves as a model for the democratic principles of our community. Staff, parents, guardians, and trustees are voting members of the School, which is a nonprofit corporation. We involve parents as partners in our students’ education, and invite families to contribute their talents, resources and points of view in support of our mission.