School Overview: Keys School is an independent coeducational K-8 school across two campuses in the heart of Silicon Valley. Founded in 1973, the school is a pioneer in the field of social and emotional learning and fundamentally believes that growing emotional intelligence is integral to academic success, peak performance, and leading a fulfilling life. The school’s mission echoes this charge: “Keys School challenges students to develop a keen intellect and a generous spirit, to advocate for themselves and others, and to honor curiosity and reflection in an increasingly hurried world.” The pursuit of academic excellence—including the risks students must take to achieve such excellence—is possible only with the intentional development of trusting relationships between students and teachers, and between students and peers. As such, the environment at Keys is a remarkably supportive one, in which each child’s strengths, needs, and interests are known and appreciated. Teachers forge strong bonds with their students and work together to foster an atmosphere that feels safe for all.
Keys understands that a diverse community is the cornerstone of a strong education, and valuing relationships and growing an inclusive community are two core elements of the school’s mission. Keys Inclusivity and Diversity Statement charges all community members to “Know and be Known. Listen and be Heard. Dive in,” to create a more equitable and just world. Keys enjoys a strong, vibrant community, with nearly 100% of families contributing to the annual fund each year since 2009.
Position Summary:?Reporting to the Head, the Director of Finance and Operation (DFO) is a key member of the school’s senior administration team. The DFO has overall financial and operational responsibility for Keys School and supervises the Controller, Business Assistant, Facilities Manager, Maintenance Technician, and the Coordinator of Auxiliary Programs. As the DFO, responsibilities include human resource management, and supervision of the stewardship of all tuition, fundraising, and investment dollars in support of Keys School’s mission and students. Additional responsibilities include providing leadership in operational areas, namely facilities, transportation, auxiliary services/programs, legal and regulatory compliance, and related business areas. The Director of Finance and Operations also serves as liaison to Keys School’s partners and works with Head, Board of Trustees, specifically the Finance Committee, Development Committee, and the Facilities Committee to keep them abreast of programmatic strategies and challenges.
The DFO oversees the business operations of the school, including the school’s financial sustainability, best use of resources, prudent business and management practices, financial planning, budgeting, purchasing, facilities management, and accounting.
What You’ll Do:
Examples of the DFO’s responsibilities include, but are not limited to:
Work closely with the Head and Business Office staff to prepare and manage the operating and capital budgets, including incorporating input from administrators, faculty, and staff;
Ensure that there is sufficient funding available to support all operational areas, including providing regular P&L and cash flow actuals and projection;
Ensure that the School follows all applicable FASB and GAAP accounting standards and complies with all relevant state and federal tax reporting requirements;
Oversee Financial Aid awards and act as the point of contact for tuition assistance and emergency assistance requests. Demonstrate excellent customer service with employees and families.
Ensure that the employees of Keys School are hired using HR best practices in the independent school world, with appropriate supervision, benefits, and legal compliance in practice;
Mentor, support, retain, and, as necessary, hire knowledgeable and hard-working professional staff members;
Administer personnel policies, including the annual review and revision of the employee handbook;
Develop and implement anti-bias, anti-racist policies and practices by identifying and interrupting racist practices in your own work and spheres of influence.
Oversee processing of semi-monthly payroll and selection and administration of employee benefits program.
Supervise the management of the physical plant, including maintenance, renovations, custodial care, and security;
Work closely with the Head to ensure full compliance with any and all municipal regulations, inspections, and planning;
Work with Director of Technology to ensure that technology is up-to-date and economical to maximize efficiency across all departments;
Work with the Coordinator of Auxiliary Programs to develop, articulate, and implement an entrepreneurial approach to creating auxiliary revenue and maximizing the use of campuses.
Provide counsel and support to the Head, Board of Trustees, and faculty and staff on the impact and execution of operational decisions, financial commitments and stewardship, and programs;
Serve on the senior administrative team who oversee all day to day operations and help set strategic goals and planning for the school;
Oversee risk management programs through evaluation of insurance needs and coverages, reviewing insurance proposals, and selecting appropriate carriers.
Attend Board, Finance, Development, and Facilities Committee meetings and presentations as necessary.
What You Need:
Skills, Qualifications, Experience, Personal Qualities:
Bachelor’s or Master’s degree in finance or accounting preferred or demonstrated equivalent experience, CPA desirable;
A minimum of 10 years of experience in senior finance and administrative positions;
Demonstrated success in leading a capable, collaborative, and high-functioning team, including hiring knowledgeable professionals, articulating and evaluating individual and departmental goals, and providing ongoing evaluation, motivation, and feedback;
Excellent verbal and written communication skills;
Demonstrated skills in and knowledge of physical plant management, and the laws and regulations that affect employees;
Prepare and review preparation for all statistical reports for NAIS, CAIS, Cal-ISBOA, and other organizations that may be required from time to time;
Demonstrated success in establishing and maintaining policies, procedures, and controls;
Honesty and personal integrity are overarching values in dealing with others;
Self-directed and well organized, with the flexibility and practicality to respond to changing priorities and unexpected situations;
Proven track record of advising at the highest level and participating in major strategic decisions that have profound long-term implications for an organization;
Experience with Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides preferred;
Availability to work evening and weekend special events
Who You Are:
You are inspired by and champion Keys’ mission to grow emotional intelligence in children and adults and know it as critical to self-regulation, professional and personal growth, and living a fulfilling life;
You have exceptional knowledge of accounting, finance, capital markets, operations, and human resources;
You have meticulous attention to detail and strong organizational skills;
You are a team player who thrives in collaborative environmentswith the ability to motivate, inspire, develop, and work with a diverse group of teachers, leaders, staff members, and community members. You make everyone around you better and more productive.
You are empathetic and culturally competent. You recognize relationships are the key to everything, and you’re willing to have hard conversations;
You are dedicated to social justice work and recognize diversity, equity, and inclusion work as central to the school’s mission and your work;
You have integrity, value honesty, demonstrate maturity, and good judgment in your actions.
You have strong management skills and build high-functioning teams;
You are positive and resilient in the face of challenges;
You are innovative and a strategic thinker working to make Keys School the premier independent school in the region;
You’re committed to continuous improvement, see feedback as a positive, and have a growth mindset.
Interested and qualified candidates should submit electronically in one email and as separate documents (preferably PDF’s) the following materials:
A cover letter expressing their interest in this particular position;
A current resumé;
A one-page leadership philosophy and practice
A list of five professional references with name, phone number, and email address of each (references will not be contacted until a serious mutual interest is established, and not without the candidate’s permission) to:
CFO/Business Manager Placement
Other information: The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Keys School is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age (40 and older), race, color, ancestry, religion, gender identity & gender expression, national origin, disability: physical or mental, sexual orientation, citizenship status, sex (including pregnancy, childbirth, and related medical conditions), medical condition, AIDS/HIV, genetic information, marital status, military or veteran status, political affiliations or activities, and status as a victim of domestic violence, assault, or stalking. For more information on the school, please visit keysschool.org.
About Keys School
Keys School challenges students to develop a keen intellect and a generous spirit, to advocate for themselves and others, and to honor curiosity and reflection in an increasingly hurried world.