Atlanta Girls’ School Position Description Job Title: Director of Finance and Operations AtlantaGirls’School (AGS)is theonly independent school for girls inAtlanta, serving approximately 200 girls in grades6–12. AGS provides a challenging college-preparatory program in a learning environment designed to foster the full potential of each girl. AGS is primarily supported by tuition and contributions and has a modest endowment. POSITION OVERVIEW Essential Employee The Director of Finance andOperations is responsible forthe supervision and administration of the financial and operational aspects of the school. This position serves as a key member of the Administrative Team and works closely with the Finance and Investment Committee and the Audit Committee of the Board of Trustees. Reports to: Head of School Direct Reports: Contracted Controller, IT Coordinator, Facilities Director and Contracted Facilities Employees, Human Resources Contractor, Receptionist and Front Desk Personnel PRINCIPAL RESPONSIBILITIES Area of Responsibility: Financial Operations Responsibilities: • Oversees financial operations and respective staff • Ensures timely and accurate reporting that includes both financial results and analysis • Maintains an effective system of internal controls to ensure financial information is complete and accurate and financial statements are reliable • Oversees and manages the annual budgeting and long-range financial planning processes to ensure that the financial plan supports the mission and strategic plan of the school • Manages the cash flow of the school. Responsibilities include the authority to establish credit, collections and purchasing policies and to establish schedules for the payment of bills and financial obligations • Approves all agreements concerning financial obligations, such as contracts requiring a commitment of financial resourcesCommunicates fiscal changes and challenges to the Head of School and the Board of Trustees in a timely manner • Serves as the primary liaison with the Finance and Investment Committee • Directs the annual audit process as well as tax return (990) preparation and filing • Oversees the management of the school’s endowment • Manages relationships with third party partners that support the financial operations of the school, including banking, investment management, and tuition management • Develops innovative solutions to challenges in financial strategies, financial analysis, reporting and management information systems, use of appropriate systems and technology, and cost-effective use of resources Area of Responsibility: Facilities Responsibilities: • Oversees the operations and respective staff of all facilities and plant operations • Works in partnership with the Facilities Director to ensure that the physical plant and grounds serve the learning and working environments of the school, keeping abreast of long-range and strategic planning • Oversees all plant construction, renovation, and related planning • Ensures reliability and code compliance of all life safety and building security systems • Administers building lease • Identifies and manages preventative maintenance and capital project initiatives • Supervises purchase and maintenance of appropriate equipment, supplies, and systems to support the needs of the school Area of Responsibility: Personnel Management Responsibilities: • Oversees the Human Resources function and respective staff • Oversees the secure maintenance of HR records • Establishes and supervises the administration of personnel programs and policies as they relate to hiring and termination procedures, time off, workers’ compensation, safety, training, performance, evaluation, and compensation • Establishes appropriate employee benefit programs and recommends changes to enhance benefits and/or reduce costs • Oversees the administration of the 403(b) plan Area of Responsibility: Enrollment and Financial Aid Responsibilities: • Oversees the annual enrollment process • Oversees the financial aid process and chairs the Financial Aid Committee • Works closely with the Admissions Office and Head of School to ensure optimal and sustainable levels of enrollment and financial aid Area of Responsibility: Information Technology Responsibilities: • Works closely with the IT Coordinator to ensure that all hardware and software components of the infrastructure support the learning and working environments, keeping abreast of the school’s long-range and strategic plansArea of Responsibility: Risk Management Responsibilities: • Provides oversight of all risk management • Works closely with the Head of School and other Administrators to maintain policies and procedures that support the safe and effective functioning of the school • Serves as primary liaison with the Audit Committee • Serves as the liaison to all third--?party insurance providers and the school’s attorney Area of Responsibility: Leadership Responsibilities: • Assists the Head of School with special projects as requested • Performs other duties as assigned • Trains and develops direct reports to independently manage their areas of responsibility
Bachelor’sdegree or higher from an accredited college or university. Degree in business or financial management preferred • Five yearsormore experience in a relevant business/financeleadership role;independent school experience preferred • Self-motivated with professional demeanor, positive attitude, and strong work ethic • Ability to represent the school and interact effectively with a very broad constituency with professionalism and enthusiasm • Ability to consistently manage a wide variety of issues, situations, and people • Mathematical and reasoning skills such as: o Ability to analyze and organize financial data o Ability to make accuratecomputations o Knowledge of financial/business analysis techniques o Skill in budget preparation and fiscal management o Ability to use independent judgment and to manage and impart information to a range of clientele o Ability to develop and deliver presentations • Technological skills and abilities such as: o Computer literate with ability to quickly adapt to new computer software packages o Proficient in Microsoft products such as Word, Excel, PowerPoint o Proficient with Quick Books and have an understanding of Raiser’s Edge • Great attention to detail and initiative in problem solving • General knowledge of federal and state employment law including HIPPA, FMLA, ADA, FLSA AND EEO • Ability to maintain strict confidentiality • Position requires the physical and sensory abilities necessary to work in a school office environment, with ability to handle distractions and maintain focus, sitting at a desk/working on a computer for an extended period of time, and being able to move around the building and grounds and occasionally lifting up to 30 lbs. Employee must have a valid Georgia driver’s license or the ability to obtain a valid Georgia driver's license.
About Atlanta Girls' School
Our mission is to inspire girls to lead lives of purpose.
We use girl-centered strategies both inside and outside of the classroom to ensure that all aspects of the learning environment are right for girls. Our girls learn to take appropriate risks, be courageous leaders, give back to their communities, and project personal confidence and competence in all they do.