Reporting to the Director, the Assistant Director assists in the financial management structure and management of $40 million school operating budget, including significant non-tuition revenues (endowments and grants); oversees annual budget submission; produces monthly, quarterly, and project-based reports for various Columbia units as well as external sponsors and conducts quarterly and year-end close procedures; responsible for entering and processing accounting functions (payables, receivables, purchasing, and journal entries); manages restricted and capital funds; and manages the overall budget tracking and reconciliation process through collaboration among Journalism departments.
Budget Planning & Management
Assists budget holders in preparing annual budget requests and works with the Director to prepare school-wide submission to OMB
Prepares and analyzes monthly, quarterly, and ad-hoc reports for program managers, department heads and the Dean
Monitors and facilitates the annual budget close-out process, including ensuring that all financial performance goals and deadlines are met
Works closely with other finance officers in the University, particularly at OMB, Sponsored Projects Finance, and the Controller's office, to ensure compliance and integration with the financial vision
Grant, Endowment and Restricted Funds Oversight
Assists principal investigators in preparing budget proposals for grant and sponsored projects, ensures that spending is undertaken according to the funders intent, and provides timely financial reports to funders and PI's
Works with the Development office to review, track, and report on spending on grant funds, and ensures that spending is conducted in accordance with grant terms and conditions and the university's Uniform Guidance for grant spending. Prepares quarterly financial reports for PI review, as well as any financial report required by the grantor
Works with the Development office to review, track, and report on spending out of endowed funds, and ensures that spending is conducted in accordance with donor's wishes
Manages Accounting Functions
Develops and update internal procedures and implements business expense policies, including applicable School, University, and government regulations
Manages accounts payables and receivables, approving financial and business transactions, recommending administrative fee charges, billing, and ensuring collection of receivables
Strategic Planning and Forecasting
Supports strategic planning initiatives at the School, including assisting with forecasting academic and administrative program needs, recommending cost control and resource saving alternatives, and leveraging partnerships and collaborations to benefit the School
Assists program managers and department heads to review program plans and determine fiscal impact of programmatic decisions and alternatives
Develop and Sustain the Financial Management Structure
Continuous refinement and enhancement of financial management tools for departments, general finance and accounting, and executive reporting
Develops and communicates written standard internal operating guidelines and procedures for business and finance activities
Monitors and facilitates current and new protocols/procedures for transacting with Central University financial offices, such as Budget, Controller, Purchasing, Accounts Payable, Student Accounts, Bursar and Sponsored Projects Finance
Training and Tracking Support
Participates in University-wide initiatives to improve financial accountability at all levels of fiscal responsibility
Develops and conducts trainings and workshops on financial policies and procedures, and works to expand the use of fiscal data to inform programmatic and operational decisions
Education: Bachelor's degree required, preferably in accounting or finance.
Experience: A minimum of 3 years related experience, preferably in a non-profit and/or higher education environment.
Other Skills: Knowledge of Columbia University's accounting system (ARC/FDS/FinSys) preferred; accounting and auditing principles required; financial grant management experience required; higher education, fund and endowment accounting practices strongly preferred; demonstrates proficiency in data compilation, manipulation and analysis, generating financial information on non-financial end-users, addressing internal customer needs and data warehousing and reporting. Strong interpersonal and problem-solving skills; attention to detail, ability to multi-task, and a customer service orientation; experience working in a University environment; training and employee development experience; proficiency with Microsoft Office suite and higher education financial information systems; and excellent written and oral communication skills.
Type preferred qualifications
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 512772
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.