PURPOSE:  Strategic managerial responsibility for the overall operations of Minnetrista in the areas of finance & accounting, campus operations, hospitality, retail, and information technology. Serve as Treasurer of the Board of Trustees. Participate in strategic and operational discussions and decision-making as a member of the Leadership Team.

KEY RESPONSIBILITIES:

Minnetrista’s culture is team-oriented and collaborative. To that end, all position responsibilities include the following three performance expectations & priorities:

• Achieve the organization’s purpose by demonstrating Minnetrista’s vision, values, mission, goals, and strategies daily.
• Help others achieve the organization’s purpose through collaboration and teamwork.
• Carry out job function through completing the following essential duties directly or through subordinate personnel.

JOB DUTIES:

Leadership

• Demonstrate understanding of institutional policies and procedures; make thoughtful recommendations to the President and CEO when appropriate.
• Engage with entire leadership team in strategic thinking, proactive decision-making, and constructive conflict on behalf of the institution.

• Engage in continuous professional development; maintain an understanding of museum and related trends in order to make strategic decisions. Participate in institutional success by improving processes, sharing information and contributing new ideas.

• Represent Minnetrista by engaging with the local/regional community, as well as state and national level associations, as relevant.

Finance

• Direct treasury operations including cash management, accounts payable, purchasing, and disbursements for the institution. Maintain appropriate cash levels to carry out day-to-day and strategic operations of the institution.
• Understand, review, update, and implement an appropriate system of policies, internal controls, accounting standards, and procedures; review with Finance & Investment Committee to seek Board approval; communicate to leadership team and staff, as appropriate.

• Educate staff and managers in the institution’s budget process and philosophy to improve the accuracy of the budget, build buy-in, and encourage compliance. 

• Develop, manage, and ensure accurate and timely completion of accounting functions and reports on a monthly and year-to-date schedule, including Statement of Position and Statement of Activity.

• Prepare and analyze monthly finance and management reports to ensure that financial conditions are in accordance with guidelines set by Board of Trustees and leadership team. Provide written and verbal financial reports to the Finance & Investment Committee, Board of Trustees, and leadership team regularly.
• Provide support to the development department in fundraising event accounting and logistics; assist in identifying and managing grant funded projects; provide budgets, reporting, and invoices for grant reports in a timely manner. 

• Manage banking relationships to optimize service and minimize expense.
• Oversee corporate assets and inventory control including technology, vehicles, and equipment.
• Lead the selection of and work with external auditors to ensure annual financial statement accuracy and industry best practices aligned with federal and state law.
• Prepare applications and filings to maintain tax-exempt status for real and personal property.
• Lead annual operating and capital budget discussions and develop these in collaboration with leadership team; create and maintain long-term budget forecast. Review budget at mid-year, update projections and recommend corrective actions when necessary.

Hospitality and Retail

• Oversee hospitality department to ensure a positive customer experience for internal and external guests while protecting physical assets.
• Oversee retail department, including but not limited to the Orchard Shop and the Farmers Market.
• Ensure profitability levels throughout functions, including facilities leasing and new initiatives for revenue generation. Develop and monitor progress toward annual goals as set out in business plans by the hospitality manager and the retail manager.

Campus Operations

• Provide oversight and strategic direction in the maintenance and upkeep of buildings, equipment, vehicles, and grounds. Manage associate director of campus operations. Ensure all operations and processes are compliant, revise processes as needed, and report discrepancies to the CEO. 
• Administer, manage, measure, and report on all capital projects, including SWOT, budget, and implementation. Lead the planning and implementation of initiatives for future facility needs.
• Oversee safety and emergency planning as well as OSHA compliance. Report regularly to CEO as requested.

Administrations

• Oversee the risk management program, including liability insurance for the corporation.
• Collaborate with director of HR and employee experience to oversee the benefits programs including short-term and long-term disability, health insurance, 401(k), and Worker’s Compensation Insurance. Research and recommend additional or revised fringe benefits.
• Promote high levels of customer service across all areas of supervision.
• Manage quarterly payroll tax reporting.
• Maintain records and communication with managers in regards to contract labor, including tax documentation, payments, and record-keeping.

Technology

• Develop, recommend, implement, and update policies and procedures for all electronic systems, including but not limited to computer, telephone, audio-visual, and security. Manage outsourced contracts and vendor relations.
• Procure all office machinery, including purchases, leases, and all maintenance agreements.

General

• Represent Minnetrista in a professional manner through active participation and involvement in community activities and clubs.

• Serve as staff liaison for the Board of Trustees’ Finance & Investments Committee. Must participate in and attend Board meetings as Treasurer of the Board.
• Perform all other duties required.

WORK ENVIRONMENT

Primary sedentary office environment with desk, computer, phone, some physical files; remote work may be appropriate as facilitated through CEO. Must be able to move about 40-acre main campus. Work hours require flexibility with some evenings and weekends.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minnetrista values diversity and inclusivity and is an Equal Opportunity Employer.