Financial Management

• Establish a plan and schedule for the preparation of the annual budget
• Provide the Board of Trustees with quarterly report and forecast for end of the year
• Provide financial models to provide better understanding of the impact of various financial decisions on long term financial stability
• Work with Head of School, Director of Admission and the Treasurer to establish the operating assumptions for the new fiscal budget and updating of the long-range financial plan
• Act as primary contact with the bank and other financial institutions
• Monitor expenditures in relation to budget to ensure compliance.

Audit and 990

• Provide staff support to the Audit Committee.
• Liaison with the Auditor during the annual audit.
• Prepare all requested audit schedules to the auditor during the audit.
• Prepare all requested schedules for 990.
• Prepare the financial statements and notes for the audit report

Accounting

• Manage all Accounts Receivable and Accounts Payable functions.
• Follow up on past due receivables, engaging legal help when necessary
• Ensure that all accounting is in accordance with general accepted accounting practices (GAAP).
• Prepare bi-monthly payroll
• Reconcile Contributed income and gifts with Advancement start to ensure compliance with donor restrictions

  Human Resource Management

• Ensure compliance with statutory and regulatory requirements—labor, benefits, human resource issues
• Drive annual update of Employee Handbook, including coordinating review by counsel.
• Update and maintain confidential personnel files.
• Seek bids and negotiate employee benefit programs [e.g., health, dental, life, workers comp, disability, 403b plan]
• Administer school’s benefit programs
• Ensure that the background checks are performed in compliance with state and federal regulations
• Manage unemployment claims
• Manage disability claims
• Primary administrator of the retirement plans
• Assist in separation process (COBRA) and exit interviews

Facilities

• Oversee physical and mechanical operation of the school and programs
• Manage maintenance staff (one person)
• In concert with the Buildings and Grounds Committee of the Board, establish deferred and regular maintenance schedule
• Develop, maintain and report all required environmental, health and maintenance standards, as required by law
• Coordinate, monitor and manage maintenance projects and external vendor selection
• Monitor expiration dates of contracts
• Prepare RFP’s as necessary
• Coordinate security & life safety system maintenance
• Arrange for and coordinate plumbers, electricians and other vendor activities; maintain strong vendor relationships
• Support as needed all requirements surrounding facilities rental

Legal and Risk Management

• Negotiate insurance packages to include Building & Liability, General Liability, D &O
• Process all insurance claims to insurance providers; meet with adjusters, negotiate settlements
• Review all legal agreements and contracts with employees, vendors, parents, and others
• Consult with legal counsel, as needed.

Personal Qualities

• Ability to prioritize, work independently and as part of a leadership team, solve problems and multi-task
• Sense of humor

Other

• Any other duties as are within the scope, spirit and purpose of the job as requested by the Head of School 

STATUS: Position is full-time, exempt, and has full access to benefits including tuition remission, health, dental, vision, disability and life insurance; 403b plan (Voya) and lunch.   Salary is competitive to like-school positions.

START DATE:  June 15, 2021

QUALIFICATIONS:

• Bachelor’s degree Business, Finance or similar expected, MBA preferred, CPA helpful.
• At least three years proven experience in finance, with experience in an educational or nonprofit environment strongly preferred.
• Supervisory experiences with significant leadership/administrative responsibility.
• Experience with MS Office Suite and Quickbooks software.