- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: Commensurate with experience.
A strong internal candidate has been identified for this position, however, we are still accepting applications from other qualified candidates.
Position Summary Reporting to the Chair, the Director of Academic Administration and Finance (DAAF) is responsible for the organization and planning of the day-to-day academic and administrative activities of the department, including financial management, personnel management, space management and the provision of student and faculty services.
Responsibilities Reporting to the Chair, the Director of Academic Administration and Finance (DAAF) is responsible for the organization and planning of the day-to-day academic and administrative activities of the department, including financial management, personnel management, space management and the provision of student and faculty services. The DAAF assumes overall responsibility for the department's administrative budget and supervision of the instructional budget, and is responsible for oversight of all projects in the department, including the department's endowments and gifts and accounts connected with faculty recruitments and any special programs. Works closely with the EVP A&S Office and partners and other offices throughout the University. Academic/Department Administration - Responsible for hiring, training and supervising the department's staff.
- Collaborates with the Chair and Academic Affairs Office to conduct faculty searches, tenure reviews, promotion reviews and other academic administrative matters. Oversees faculty search activities. Contributes to special reports (e.g., IBS, ARC self study) as requested.
- Advises Chair on A&S policies and conventions and past department practices and submittals. Represents the department at meetings of the Lamont Executive Committee and Associate Directors Council when the Chair cannot attend.
- Works closely with Chair and Curriculum Committee on curricular planning, course proposals, and faculty teaching schedules. Engages in planning new program initiatives and directs their implementation.
- Oversees all aspects of graduate student admissions, including contact with prospective students and issuance of fellowships. Advises students and oversees registration procedures.
- Oversees confidential student files and tracks student rankings, progress towards degree milestones, and fellowship/award funding. Advises Chair and Director of Graduate Studies of student issues and works with them to seek solutions.
- Works closely with course instructors to determine teaching assistant needs and assigns graduate Teaching Fellows.
- Oversees the administrative and human resources functions for the department and advises the Chair concerning personnel needs, personnel recognition, and addressing employee concerns.
- Demonstrates day-to-day leadership and guidance to staff by proactively managing and providing clear, timely and University-compliant solutions on a wide range of administrative and financial matters.
- Collaborates with University offices and departments to oversee logistics for smooth operation of the department, including facility needs, maintenance, repair, and minor construction as needed.
- Manages the Department's web site in collaboration with the Chair and webmaster.
Financial Administration - Directs and oversees the department's Financial Team and assumes overall responsibility for the department's administrative budget.
- Supervises the Business Manager, who is responsible for financial management reporting and control systems.
- Oversees department's budget submission process. Advises Chair on recommended level of spending for operational and faculty start-up budgets and for special events. Ensures endowment spending is compliant with donor terms.
- Presents annual report of department finances and state of the endowments to the faculty.
- Oversees allocation of the graduate student fellowship/assistant budget and coordinates with GSAS to resolve issues.
- Provides guidance and direction to finance team and works in collaboration with the EVP A&S Office to complete all fiscal year-end closing transactions for the department.
- Performs special projects as needed.
Minimum Qualifications
Preferred Qualifications - Masters or PhD degree preferred.
Prior experience in an academic environment and knowledge of University academic systems and procedures strongly preferred. Experience with relational database applications and website software a plus. Science background a plus.
Position-Specific Qualifications Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures and systems. Strong communication, interpersonal and organizational skills required. Initiative, discretion, ability to establish priorities, ability to work under pressure and without supervision and good independent judgment required. Computer literacy and experience with electronic funds management required.
Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. |
