The Stanford School of Earth, Energy & Environmental Sciences (SE3) creates knowledge to understand the workings of the planet and sustain its inhabitants. The school is seeking an experienced manager with strong leadership skills to provide management and coordination of all finance and operational functions for one of our academic departments.
The Director serves as the senior administrative manager of the department and has overall responsibility for administrative and operational functions, including finance, personnel administration, faculty services and support, student services, research administration, facilities and property management, and health and safety. The department is comprised of faculty, staff, students and post-doctoral scholars. The director is the primary liaison with other offices within the School and the university and also serves to represent the department and its administrative concerns as appropriate. This position reports jointly to the Department Chair and the Senior Associate Dean for Finance and Administration.
If you are highly motivated, up for a challenge and know how to get things done, this position may be the right career opportunity for you!
Your Responsibilities will include*:
Responsible for the accuracy and integrity of the department's business processes and practices, and their consistency with University and School policies and guidelines.
Direct all fiscal operations for the department, including:
Development of budget plans and resource allocation in response to departmental needs and goals.
Oversee day-to-day financial management of individual accounts and transactions, ensuring that all relevant regulations and policies are adhered to, appropriate cost controls are in place and necessary records are maintained.
Responsible for all departmental personnel activities, including:
Manage departmental administrative staff and/or acts as administrative supervisor in cases where administrative staff report directly to faculty.
Work closely with School Human Resources Officer and central offices in administering various personnel functions.
Oversee personnel transactions for faculty, staff, students, post docs and others.
Provide administrative support for faculty recruitment, appointment and promotion procedures.
Manage proposal development and submittal process; supervise the staff who work closely with the PI and OSR to ensure that agency requirements and university policies are adhered to.
Oversee post-award processing and awards management, working closely with OSR, the PI and other relevant entities. Establish mechanisms whereby projects are managed effectively from award through project close-out, including all necessary financial reporting.
Supervise the Student Services Officer, and provide day-to-day oversight, ensuring that effective support is provided to the department's students and academic program. This includes oversight of: admissions, allocation of financial aid, and coordination of teaching program (courses and degrees, time schedule, etc.), and services to graduate students.
Facilities and Property
Responsible for space planning and allocation for all faculty, staff and students.
Ensure appropriate maintenance of all department facilities and equipment
Serve as the department representative on all facilities and renovation projects
Oversee and coordinate faculty and staff moves within departmental facilities
Maintain/manage current department space and equipment inventories.
* - Other duties may also be assigned
To be successful in this position, you will need:
Education & Experience:
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated leadership and supervisory skills including conflict resolution. Excellent planning and organizational skills. Excellent communication skills.
Strong financial expertise in accounting, budget planning and financial forecasting.
Ability to work well with all Stanford colleagues
Demonstrated ability to establish credibility and trust with diverse groups, including faculty, staff and students
Strong expertise in grants and contract administration.
Strong interpersonal skills.
Attention to detail and accuracy.
Strong analytical and problem solving skills.
Strong skills with Microsoft Office suite
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory for all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with obligations under the law, the University will provide reasonable accommodation to any employee with any disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law. Additional Information
Location: School of Earth, Energy & Environmental Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.