Directs the financial activities of the school and manages a $40 million school budget, including significant non-tuition revenues (endowments and grants); oversees annual budget submission; produces monthly, quarterly, and project-based reports for various Columbia units as well as external sponsors and conducts quarterly and year-end close procedures; responsible for all accounting functions (payables, receivables, purchasing, and internal transfers); manages restricted and capital funds; and manages the overall budget tracking and reconciliation process through collaboration among Journalism departments.
Continuously Develop and Sustain the Financial Management Structure
Continuous refinement and enhancement of financial management tools for departments, general finance and accounting, and executive reporting
Develop and communicate written standard internal operating guidelines and procedures for business and finance activities
Monitor and facilitate current and new protocols/procedures for transacting with Central University financial offices, such as Budget, Controller, Purchasing, Travel & Expense Management, Accounts Payable, Student Accounts, Bursar and Sponsored Projects Finance.
Budget Planning & Management
Directs and assists the program managers in preparing annual budget requests and works with Associate Dean for Administration to prepare school-wide submission to OMB;
Analyzes and prepares monthly, quarterly, and annual reports for program managers, department heads and the Dean;
Monitors the budgets of all school programs and communicates directly with program managers about issues, concerns and questions;
Oversees the annual budget close-out process, including ensuring that all financial performance goals and deadlines are met;
Works closely with other finance officers in the University, particularly at OMB and the Controller's office, to ensure compliance and integration with the financial vision.
Oversee Accounting Functions
Promulgates procedures and implements business expense policies, including applicable School, University, government regulations, and compliance with internal and external audits;
Oversees accounts payables and receivables, including creating and reviewing internal policies, approving AP/CAR transactions, recommending administrative fee charges, billing, and ensuring collection of receivables;
Oversees all purchasing transactions of the school and ensures compliance with business rules.
Strategic Planning and Forecasting
Supports strategic planning initiatives at the School, including assisting with forecasting academic and administrative program needs, recommending cost control and resource saving alternatives, and leveraging partnerships and collaborations to benefit the School;
Works with program managers and department heads to review program plans and determine fiscal impact of programmatic decisions and alternatives.
Grant, Endowment and Restricted Funds Oversight
Assists principal investigators in preparing grant and funding proposals, ensures that spending is undertaken according to the funders intent, and provides timely reports to funders and PI's;
Works closely with the Development team to process, track, and close-out grants and restricted funds;
Works with Facilities Management and project managers to track and report on construction and renovation budgets;
Works with the Development office to review, track, and report on spending out of endowed funds, and ensures that spending is conducted in accordance with donor's wishes.
Training and Tracking Support
Participates in University-wide initiatives to improve financial accountability at all levels of fiscal responsibility;
Informs, trains, and oversees program managers about financial policies and procedures, and works to expand the use of fiscal data to inform programmatic and operational decisions;
Leadership and Supervision
Fosters a customer service mindset throughout the finance department and leads by example in interactions with stakeholders internal and external to the school;
Provides financial leadership, including coaching program managers on financial matters, overseeing proposals for awards, and identifying alternative funding sources;
Oversees the work of support staff and student employees assigned;
Serves on a variety of school and university committees, participates in special projects, and performs other related duties as assigned.
Education: Bachelor's degree required
Experience: A minimum of 5 years related experience, preferably in a non-profit environment.
Other Skills: Knowledge of accounting and auditing principles required; non-profit and endowment accounting practices strongly preferred. Strong interpersonal and problem-solving skills; attention to detail, ability to multi-task, and a customer service orientation; proficiency with Microsoft Office suite and financial information systems; excellent writing and oral communication skills.
Education: MBA, CPA or other graduate degree with a strong finance and accounting focus.
Experience: Experience working in a University environment; training and employee development experience.
Supervisory experience is preferred.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 510478
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.