The Finger Lakes Shared Business Network (FLSBN) Lead Finance Manager will provide high-level leadership, direction, management and coordination of the financial functions for the Finger Lakes Shared Business Network which includes Livingston, Ontario, Seneca, Schuyler, Steuben, Wayne, and Yates counties. The Lead Finance Manager is part of a customer focused team serving as a supportive, cooperative model for shared business services working closely with the FLSBN team members and Executive Directors to ensure the financial needs of the association and staff are met in a timely and efficient manner.
Bachelor's Degree in Business, Accounting, Finance or similar; or Associate's Degree in Business, Accounting, Finance or similar and at least two (2) years' transferable program/functional experience.
Experience in complex budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, grants/contracts management, and financial statement preparation.
Demonstrated ability to perform advanced spreadsheet, accounting software, and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
Knowledge of financial operations as well as grant/proposal procedures. Thorough knowledge of, and experience with, accounting policies, standards, practices, procedures and systems, including FASB (Financial Accounting Standards Board) and GAAP (Generally Accepted Accounting Principles)
Ability to prepare and maintain accurate, error free, detailed financial and statistical records. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to maintain strict confidentially of information relating to financial and sensitive personnel matters at all times. Ability to communicate financial record keeping needs to others. Ability to work flexible hours which may include evenings and/or weekends, as appropriate. Ability to provide training and training materials using various techniques and technologies. Ability to meet travel requirements associated with this position. Ability to clearly communicate (read, write and speak) in English. Ability to transport supplies and equipment with or without accommodation.
Advanced Degree in Business, Accounting, Finance or similar area of study.
Five (5) years of experience in an advanced Finance Management role delivering high-level finance support, services, and finance/system administration.
Experience with non-profit, accrual basis of accounting.
Prior experience in a double-entry accounting software program.
Experience managing budgets with diverse income streams and high numbers of accounts.
This is a full time, exempt position with a pay range of $48,000 to $53,000 annually. Excellent benefits, based on eligibility, including:
Vacation, Sick, Personal time and Paid Holidays
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Suite of voluntary benefits available: Tax Deferred Annuity, Flexible Spending Accounts, Group Universal Life Insurance, Personal Accidental Insurance, Legal Plan Insurance, Long Term Care Insurance, Auto and Homeowner's Insurance, Pet Insurance, New York's College Savings Program
The FLSBN Lead Finance Manager will be an employee of CCE Livingston, but depending on needs, may be located at the office of another Finger Lakes CCE Office, including:
How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Livingston are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. For instructions, visit: http://cce.cornell.edu/sites/default/files/applying_external.pdf.
All applications must be received on-line by August 24, 2020. Position closing dates may change based on Association needs.
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120, or via email at: firstname.lastname@example.org.
For additional questions please contact Brayton Connard, Lead HR Manager at email@example.com.
Assess and develop local/regional plans and strategies for finance goals, best practices, and training based on direct work with Associations, guidance from Extension Administration, the SBN AMG, and/or based on local/state/federal laws and regulations.
With substantial initiative and discretion, strategically plan for overall financial functions of the region that adhere to all applicable laws, regulations, and CCE guidelines.
Develop regional implementation strategies for finance systems.
Develop and establish best practice, finance policies, procedures, guidelines, and action plans for finance functions across the region and actively contribute to discussions on development of state-wide finance best practices.
Participate with Extension Administration in the development of FORM Code policy and procedures.
Develop a regional strategy and training plan that assesses needs, and sets goals and direction for ongoing Finance training in best practices, policies and procedures.
Assist in planning of Association expenses, so that all primary and sub-accounts balance and all funds are expended within scope of Association policies.
Develop grants/contracts in partnership with the Association Executive Directors and other staff as needed.
Work with Association to prepare budget requests and budget modification requests, including the preparation and coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
With substantial initiative and discretion, assist with guiding the overall financial administration of the assigned Associations within the region.
Consult regularly with Association leadership to assure they understand and can integrate finance strategy and processes into their operations.
Ensure Association Executive Directors, supervisors, and finance staff are effectively made aware of local, regional, or statewide finance expectations and compliance.
Lead and ensure adherence to regional and statewide record retention and confidentially standards.
Manage the implementation of regional policy/procedures/best practices as appropriate.
Provide leadership in the support of Finance Systems (i.e. ACCPAC, FIDO, Invoice System, Business System Launch Pad,) to ensure effective utilization that will result in: data integrity, compliance in finance procedures, interpretation and support for the effective, efficient finance functions, and understanding and consistent implementation of established Finance policies, procedures, and best practices.
Provide guidance and assistance to staff for all finance matters, in the preparation of budgets of grant proposals, and ensure accountability records are maintained for grants and other designated funding sources.
Work closely with local Finance staff to make sure transactions are coded properly and consistently according to FORM Code, FASB, and GAAP.
Identify and resolve issues or problems within the financial system or reports for the region.
Alert Association Executive Directors of Association finance staff performance issues and work closely with Executive Directors to identify and manage a plan to resolve those issue
Review and audit records/reports for financial discrepancies, and with a high level of initiative and discretion, work closely with Association Executive Directors and Local Finance staff to correct issues.
Engage finance staff, within the SBN, in a team approach to identify and resolve finance related issues, and identifying and developing solutions that yield increased efficiencies and accounting effectiveness.
Manage and monitor budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Monitor state and federal appropriations received through Cornell University.
Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.
Monitor Accounts Receivable invoices and deposits, including Accounts Receivable aging reports.
Responsible for management of accounting computer operations.
Ensure payments, petty cash and other financial transactions are processed accurately and timely.
Ensure periodic physical inventories of the Association's fixed assets are complete.
Serve as initial "Point of Contact" for Association finance staff in routine matters; including FORM Code interpretation and work with CCE Administration to provide assistance in complex matters.
With substantial initiative and discretion, coordinate and implement finance best practices and procedures (i.e. FORM Codes) for assigned counties within the region.
Coordinate required reporting for Associations (including specific programs and /or departments) and Extension Administration, including year-end reports.
Facilitate conversations with Executive Directors, local Finance staff and Extension Administration Finance team as appropriate on the implementation of regional Finance changes.
Implement new Finance-related technologies as requested by Extension Administration or Cornell University.
Attend and participate in Association Board and/or committee meetings, as appropriate, working closely with local staff to prepare Executive Directors properly for Board meetings (provide correct documentation and financial explanations as appropriate).
Attend regional and statewide meetings, trainings, and conferences (i.e. Finance Lead calls, system conferences).
Effectively maintain existing relationships with Executive Directors, local Finance staff, Lead Executive Directors and Extension Administration Finance staff for the purposes of delivering efficient, effective and accurate Finance support.
Coordinate the delivery of Finance trainings, updates, and best practice recommendations via various delivery methods (i.e. webinars, SharePoint site, recorded presentations) to Executive Directors, local Finance staff, leadership staff, and employees, as appropriate, across the region that enhance the finance knowledge and expertise at the Association level.
Prepare internal and external reports; acquire, prepare, and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
Perform accounting functions according to association policy (FORM codes) and established accounting practices.
Prepare accurate and timely financial statements and reports including monthly, quarterly and annual financial statements/reports that reflect the financial position of the Association.
Ensure confidentially of all financial, personnel and payroll records at all times.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Travel within the region to assigned Associations on a regular basis in personal and/Association vehicles for work related purposes.
Regularly lift, move and/or transport office supplies, work related materials and equipment.
Professional Improvement and Other Duties as Assigned-5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety-Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy-Applies to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Ulster County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Association Lead Finance Manager
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00023512
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