The Environmental, Occupational Medicine & Epidemiology (EOME) Program in the Department of Environmental Health has an opening for an Associate Director of Finance and Administration. The EOME program seeks to investigate and prevent heath risks associated with environmental and occupational hazards by conducting original research and outstanding professional education. The ultimate goal of our research is to provide scientific basis for prudent and responsible decisions in environmental, occupational, and health standards, and to inform and inspire clinical and public health practice.
The Associate Director of Finance and Administration is a senior management team member and a key leadership position in the Environmental and Occupational Medicine and Epidemiology (EOME) Program in the Department of Environmental Health. This position is responsible for fiscal operations, personnel management, student administration, and planning and administrative operations of the EOME Program. The Associate Director of Finance and Administration reports directly to the EOME Program Director.
The Associate Director of Finance and Administration provides oversight of all aspects of EOME finances including management of a $12M annual budget, a sponsored research portfolio with research grants, a training grant, and program project grant(s), and foundation grants, and endowment and gift funds, and Harvard Chan funds. Provides oversight for pre- and post-award grant and contract activities and overall financial management of funding from a wide variety of federal, industrial, and foundation sponsored funds. They manage the annual budget process for EOME and the $1.7 million annual ERC training grant.
The Associate Director of Finance and Administration provides oversight of personnel management for the EOME program, including both staff and academic positions, and payroll operations; acts as liaison between EOME and central HR offices and the Office of Faculty Affairs; Works closely with faculty and managers to develop job descriptions and provides oversight for hiring, performance management, appointment extensions, raises, promotions, leaves, layoffs, and terminations. In addition, the Associate Director of Finance and Administration works closely with all program faculty and supervisors on personnel issues.
The Associate Director of Finance and Administration manages the financial and administrative team for the EOME program and directly supervises the Assistant Director of Finance, Administrative Coordinator, IT specialist and Staff/Financial Assistant.
The Associate Director of Finance and Administration oversees all aspects of student administration for the EOME Program from the annual admissions process to the management of student scholarships and awards, including ERC training grant awards.
Planning and Administrative Operations:
The Associate Director of Finance and Administration provides advice and support to the EOME Program Director and works collaboratively with faculty and research professionals in support of their teaching, research and community service objectives; works with the EOME Program director to develop and co-lead the annual EOME faculty retreat, annual ERC advisory meeting, and bi-monthly EOME faculty meetings. Oversees all aspects of program operations such as space planning and utilization, IT, facilities management, resource allocations, and general office administration.
PLEASE NOTE: This position has a term appointment of 2 years from date of hire, with the possibility for extension.
PLEASE NOTE: Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree or equivalent work experience required
Minimum of 7 years' relevant work experience required
Experience with sponsored research administration required
Supervisory experience is strongly preferred
Experience managing a complex research and teaching based program, especially finance, budgeting, forecasting, reporting, payroll, AP and A/R and grants (federal and foundation) management (including knowledge of regulations and federal compliance) preferred
Administrative management skills (staff planning, internal policy development, university compliance, and strategic planning) preferred
Experience with Harvard/Harvard Chan policies and systems (Wasabi, PeopleSoft, HUBS, HART, HCOM, CONCUR, Qlikview) strongly preferred
Demonstrated experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) preferred
Excellent written and verbal communications skills preferred
Must be organized and able to manage multiple priorities and complex and confidential information with discretion. Excellent oral and written skills, strong interpersonal, organizational and problem solving skills preferred
Interacts collaboratively with faculty, staff and students of all levels and with people from various backgrounds preferred
Works well, both as a team member and independently in a complex environment with multiple, shifting and competing priorities preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52095BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.