The Finance department is responsible for maintaining the integrity of the Association’s financial data processed through the accounting system according to generally accepted accounting principles (GAAP). On a regular basis the finance staff perform critical functions such as collecting cash from sales and other sources, preparing cash disbursements, interfacing with external treasury management systems, performing account reconciliations, maintaining the general and subsidiary ledgers within the accounting system, and adhering to and administering effective systems of internal controls. In addition, the finance department plays a leading role in preparing and monitoring the annual budget, developing the accounting and finance policies and procedures, preparing internal financial reports, and working with auditors in preparing the annual financial statements for audit and tax compliance.
Position Summary The Staff Accountant supports the Controller and Finance Manager in carrying out certain responsibilities of the Finance / Accounting Department that will allow department management greater time on financial statement preparation and analysis, budget and variance issues, and forecasting.
Essential Job Functions:
Accounts Receivable: Monitor accounts receivable within the CAM database. As requested by the Member Services Team, process invoice deletions and prepare invoice write-offs to be made by Controller. Perform initial monthly receivables analysis for review by Controller.
Inventory and Fixed Assets: Record monthly journal entries for inventory and fixed assets. Update fixed assets schedules as needed. Monitor PBD inventory reports compared to CAM sales reports to ensure validity of reporting in both systems.
Accounts Payable: Perform account reconciliation and prepare monthly journal entries for various payables such as chapter dues, state sales taxes, and author royalties.
Contracts and Expense Accounts: Monitor adherence by budget managers for required contracts on large expense transactions. Confirm timeliness of contract execution and assist in the facilitation of contract approvals. Prepare monthly journal entries for various recurring expenses such as postage, copier, and merchant fees.
A minimum of two years accounting or finance experience required. Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP), including knowledge of financial terms and principles to include various accounting methods (e.g., cash, accrual, etc.).
About American Immigration Lawyers Association
Headquartered in downtown, Washington, DC, the American Immigration Lawyers Association (AILA) is a nationally recognized and respected organization with over 15,000 attorney members who practice and teach immigration law. For our membership, we provide advocacy, continuing legal education, practice resources, professional services and expertise.
Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.